Patent Administrator – Other – Woburn, Massachusetts

Aptima is seeking a Patent Administrator to work in Woburn, Massachusetts

This role supports Aptima’s Patent Attorney who leads Aptima’s patent and trademark filing and other intellectual property efforts. You will assist with the organization, completion and tracking of documents and activities supporting invention disclosures, provisional patent applications, non-provisional patent applications and trademark applications. You can also expect to contribute to reporting, training, and support of these activities. You will also assist with and monitor weekly activities and deadlines and communicate this information daily with internal team members to ensure deadlines are met.

Other responsibilities include preparing application forms and working copies of application papers for filing patent & trademark applications with the USPTO, ensure electronic and paper copies of application files are kept current, update application status spreadsheets and agendas for status meetings, serve as back-up to other team members in cases of deadlines or absence, lead administrative projects related to intellectual property efforts and organize and set up conference calls and meetings as necessary.

You’ll Need:

  • Creative problem solving
  • Ability of working both autonomously and as part of a team
  • Curiosity and eagerness to learn new skills
  • Flexibility to change direction quickly
  • Strong organizational skills, self-motivation, and ability to self-manage multiple administrative projects simultaneously
  • Attention to detail and ability to follow through a sequence of events to meet deadlines
  • Experience drafting internal and external correspondence
  • Comfortable speaking with all levels of staff, including managers, scientists, and executives
  • Experience using Office 365, particularly MS Word and MS Excel
  • Experience and fluency in U.S. patent application procedures

Minimum Requirements:

  • U.S. Citizenship required or the ability to obtain a U.S. Security Clearance
  • Bachelor’s Degree in Administration or a related field
  • 3 years supporting administration in a corporate office setting

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Additional Info
Employer Type: Other
Job Location: Woburn, Massachusetts