Aurora Consulting, a small corporation, is seeking a Patent Agent and Search Analyst to work remotely.
What you’ll do: You will help us navigate a very dynamic growth stage by assisting, as needed, in a wide array of disciplines including:
Patent portfolio management. Working closely with each client’s business, legal, technical, and management teams, you will assist with the client’s patent strategy and portfolio development efforts, including identifying and capturing inventive technologies, preparing applications, guiding patent prosecution, and IDS management.
Patent Search and Analysis. You will perform patent searches (patentability, FTO, state of the art, etc.), analysis, and competitive landscape monitoring.
Administrative backend. We’re working toward more automated solutions, but we still have several monthly tasks around reporting and project management that require human touch. Helping with additional administrative tasks like preparing client contracts and preparing various response shells would also be immensely beneficial to the team.
Growth initiatives. You will help us continue our growth trajectory via active participation in networking, business development, speaking engagements (virtual or in-person as comfort allows), podcast participation, and content development. This is compensated time and eligible for profit sharing.
Who you are: You have an undying love for people and supporting inventors and team members with the highest level of quality, high-touch service. Ideally, you’ll also be a good mix of the following:
Scientist or Engineer. Registered USPTO Patent agent with a background in bioengineering, engineering, biotechnology, chemistry, or related technical discipline.
Quality-focused, highly-efficient practitioner. 2 years as a patent agent who is technically skilled and comfortable drafting and reviewing utility and design patent applications that exceed client expectations. It would be a bonus if you are able to share an office action response that resulted in an issued patent and provide any published application or patent numbers for which you participated in drafting.
Search Sleuth. 2+ years experience performing various types of patent and non-patent literature searching. Desire to be an integral part of shaping and growing our search business.
Insatiable Tech Geek. Ability to review and analyze technically complex documents, including scientific papers, patents, and technical specifications.
Hyper-organized, crisp communicator. Excellent organizational, verbal communication, and writing skills.
Intuitive Collaborator. Team player with proven ability to work with dynamic and diverse groups of engineers, inventors, and business and strategy teams.
Hungry for autonomy. Can self-direct, manage, and motivate. Takes personal ownership and responsibility for driving high-quality results and consistently hitting deadlines.
OCD about detail. Strong attention to detail and accuracy.
Include a cover letter and resume with your submission. It would be a bonus if you are able to share an office action response that resulted in an issued patent and provide any published application or patent numbers for which you participated in drafting.
Additional Info Employer Type: Small Corporation Job Location: Remote (U.S. Only)
IP Edge LLC is seeking an operations manager to work remotely. The Operations Manager will coordinate and work with internal management and resources to set deadlines, define responsibilities, and consistently monitor progress of projects. The Operations Manager shall update management and team on status of projects. The Operations Manager will work with and manage multiple teams that include law firms, outside vendors and other parties to ensure deliverables are completed on time. The Operations Manager must have ability to think ahead, anticipate potential risks to project timelines, and take action to mitigate risks. The Operations Manager will need to learn and understand the nuances of patent due diligence and licensing to understand how decision-making impacts bottom line revenue for the company.
The Operations Manager will be successful in their role if he or she demonstrates the ability to run company projects from start to finish, meeting metrics and deadlines and earning management’s trust. Many times, meeting a metric not only involves meeting a measurable threshold, but meeting the threshold in a manner that optimizes business performance. The Operations Manager will need to thoroughly understand company objectives, and issue spot and raise questions to determine which business operations that are optimal, and which operations need to be modified to optimize business performance.
Define project objectives and scope
Monitor project schedules
Measure and track project progress according to defined metrics, and account for adjustments
Manage relationships with clients, law firms, vendors, and other outside parties and stakeholders
Mitigate project risks –proactively identify issues and problem solve without oversight
Coordinate with team members and third parties/vendors for execution of project deliverables
Identify, analyze, and implement the correct course of actions in the face of different possibilities, to ensure optimal team performance
Delegate tasks based on team member’s skills and experience and responsibilities
Provide progress reports to management. Must be able to spot and escalate issues as needed
Research counsel and makes calls to retain new counsel, for both lead and local counsel
Monitor incoming actions for the litigation team, coordinate with responsible team members to deliver prompt responses
Proactively identify where you need help and support and communicate your needs, to help ensure optimal team performance
Understand current business processes, and identify opportunities to enhance efficiencies through process improvement
Lead new initiatives across the company to establish new processes and infrastructure necessary for scaling and supporting growth
Manage quarterly and annual reporting, including financial reporting
Manage accounting of patent enforcement budgets and revenues
Remote position, online access
Prior project management work experience
Prior patent experience strongly preferred
Excellent written and verbal communication skills
Be able to anticipate questions and issues
When instructions aren’t clearly conveyed, be able to ask clarifying questions
Organized, attention to detail and can multi-task
Proficient with Microsoft office: Excel, Word, Powerpoint, etc.
Be comfortable working with P&L and financial reporting
Must be willing to improve constantly and strive to exceed ever rising performance threshold
Must be able to adapt to what may seem to be continual changes in direction and strategy without compromising performance
Hanley, Flight & Zimmerman, LLC (HFZ), a boutique patent law firm with its main office in Chicago, is looking to expand its team with talented and experienced legal assistant and paralegal professionals with 2-4 years of experience and a demonstrated ability to work independently within a team-oriented environment. HFZ’s patent legal assistants and paralegals are responsible for supporting the preparation, filing, and prosecution of U.S. and foreign patents. The successful candidate must be able to work on his/her own initiative under limited supervision and must be comfortable handling administrative aspects of U.S. patent prosecution; monitoring and assisting practitioners in meeting docketed filing deadlines; managing electronic files, and handling client correspondence. A legal assistant typically works with one to three patent practitioners. HFZ has a liberal remote work policy permitting the successful candidate to choose to work in the office, remotely or a combination of remote and physical work attendance.
Experience & Skills Required:
Must have 2-4 years of patent prosecution experience working within a law firm under the supervision of patent attorneys.
Experience with EFS / PAIR/Patent Center
Proficiency in Word, Outlook, Excel, and Acrobat.
Strong oral and written communication skills.
Excellent attention to detail.
The ability to work independently and cooperatively.
Salary Commensurate with Experience
Health, dental, vision, disability, and life insurance available
Please apply by submitting your resume and academic transcripts along with a cover letter to our website https://hfzlaw.com/recruit
Hanley, Flight & Zimmerman, LLC is committed to diversity as a core value of the firm. We continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices of our employees. A diverse and inclusive workforce enriches our work experience and enhances the value of our legal services. HFZ is an Equal Opportunity/ M/F/Vet/Disabled Employer
Additional Info Employer Type: Law Firm Job Location: Chicago, IL
Hanley, Flight & Zimmerman, LLC (HFZ), a boutique IP law firm located in the heart of downtown Chicago, is in search of an IP Docketing Specialist to join our Patent & Trademark staff. The IP Docketing Specialist is responsible for handling the Intellectual Property Patent &Trademark Docketing for our firm, working directly with IP attorneys, foreign filing specialist(s) and legal assistants to clear dockets, generate reports, and ensure all deadlines and reminders are fulfilled. This position will support all aspects of U.S. and foreign docketing, accurately identifying docketing deadlines for the benefit of our clients and the firm.
Docket new patent & trademark case filings, incoming office actions, and correspondence (PTO, PCT, and Foreign Associate), as needed.
Assist with new client Patent & Trademark transfers as needed.
Run dockets reports for patent & trademark cases on a daily basis, and other specified intervals as required.
Assist in quality assurance review for patent & trademark, filings by noting and referring any errors or omissions observed during the normal course of docketing duties.
Prepare docket status and maintenance fee reports for clients and attorneys as needed.
Maintain and update foreign and U.S. patent & trademark prosecutions in the docket systems to track deadlines associated with obtaining and maintaining foreign and domestic patents & trademarks.
Assist in checking and updating the status of patent & trademark cases with the United States Patent and Trademark Office and foreign patent office’s when appropriate.
Perform electronic interactions with the U.S. Patent and Trademark Office as well as foreign and international intellectual property entities (e.g. searches, status checks, electronic filing of patent & trademark applications and responses).
Notify attorneys that items have been properly docketed.
Ensure all docketing items are timely and accurately processed in accordance with firm policies.
Performs other special projects within the department as assigned.
HFZ’s IP Docketing Specialist will be an individual who is:
Strongly analytical, organized, highly-motivated, proactive and detail oriented.
Problem solver and a team player with the ability to exercise independence and professional judgment in a fast-paced environment.
Shows excellent written, verbal, and people skills with the ability to "own problems" and resolve issues.
Have the ability to handle confidential information with diplomacy.
Maintains a high level of workflow and quality controls, as well as strict confidentiality of client and firm matters.
Position also requires the ability to work under pressure to meet strict deadlines.
Qualifications & Prior Experience:
Bachelor's Degree with Cumulative GPA of 3.0 or above.
1-3 years of substantive IP docketing experience at a major law firm or corporation required.
Extensive knowledge of U.S. and foreign patents, PAIR, Trademarks and PCT.
IP Manager experience a plus.
Possess a working technical knowledge to support the firm's docketing system databases.
Be tech savvy, with a willingness to learn new software.
To apply please submit your resume, transcripts and cover letter to the IP Docketing Specialist Job Opportunity posted on HFZ’s website: https://hfzlaw.com/recruit • ATTN: Bill O’Connor Recruitment Manager Hanley, Flight & Zimmerman, LLC is committed to diversity as a core value of the firm. We continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices of our employees. A diverse and inclusive workforce enriches our work experience and enhances the value of our legal services. HFZ is an Equal Opportunity/ M/F/Vet/Disabled Employer.
Additional Info Employer Type: Law Firm Job Location: Chicago, IL
Aptima is seeking a Patent Administrator to work in Woburn, Massachusetts
This role supports Aptima’s Patent Attorney who leads Aptima’s patent and trademark filing and other intellectual property efforts. You will assist with the organization, completion and tracking of documents and activities supporting invention disclosures, provisional patent applications, non-provisional patent applications and trademark applications. You can also expect to contribute to reporting, training, and support of these activities. You will also assist with and monitor weekly activities and deadlines and communicate this information daily with internal team members to ensure deadlines are met.
Other responsibilities include preparing application forms and working copies of application papers for filing patent & trademark applications with the USPTO, ensure electronic and paper copies of application files are kept current, update application status spreadsheets and agendas for status meetings, serve as back-up to other team members in cases of deadlines or absence, lead administrative projects related to intellectual property efforts and organize and set up conference calls and meetings as necessary.
Creative problem solving
Ability of working both autonomously and as part of a team
Curiosity and eagerness to learn new skills
Flexibility to change direction quickly
Strong organizational skills, self-motivation, and ability to self-manage multiple administrative projects simultaneously
Attention to detail and ability to follow through a sequence of events to meet deadlines
Experience drafting internal and external correspondence
Comfortable speaking with all levels of staff, including managers, scientists, and executives
Experience using Office 365, particularly MS Word and MS Excel
Experience and fluency in U.S. patent application procedures
U.S. Citizenship required or the ability to obtain a U.S. Security Clearance
Bachelor’s Degree in Administration or a related field
3 years supporting administration in a corporate office setting
Michael Best & Friedrich LLP is seeking an Intellectual Property (IP) Administrator for our Madison, Milwaukee, Waukesha (WI) or Chicago (IL) offices. This role will be responsible for managing the day to day prosecution of domestic and foreign trademark and copyright applications. This includes all aspects of trademark searching, clearance, prosecution, maintenance, and enforcement.
Duties & Responsibilities:
Complete electronic filings in the USPTO, including the TTAB, and WIPO.
Oversee all aspects of U.S. and foreign trademark prosecution, oppositions, and cancellations.
Analyze trademark watch notices and manage watch services.
Conduct, review and analyze trademark searches.
Manage IP portfolio, including international trademark portfolios.
Perform trademark clearance, registration, maintenance, and due diligence.
Bachelor’s degree or minimum of three years of work experience, or equivalent combination of education and work experience.
Proficient with relevant IP databases including USPTO and WIPO websites and Corsearch for searching and trademark watching.
Familiarity with the Trademark Manual of Examination (TMEP).
Experience with trademark docketing software, including docketing, running searches and preparing portfolio reports.
Attention to detail and organizational skills as well as the ability to effectively prioritize multiple projects while managing critical deadlines.
Self-motivated while working in a collaborative team environment.
Excellent oral and written communication skills.
Highly proficient in Microsoft Office Suite programs (Word, Excel, PowerPoint, Outlook).
Knowledge of Anaqua, Elite and/or iManage (or similar document management system) is a plus.
Valid authorization to work in the US.
To be considered for this position, please submit an application via our online portal.
Hanley, Flight & Zimmerman, LLC (HFZ), a boutique IP law firm located in the heart of downtown Chicago, is in search of an IP Docketing Specialist to join our Patent & Trademark staff. The IP Docketing Specialist is responsible for handling the Intellectual Property Patent &Trademark Docketing for our firm, working directly with the IP Docketing Manager, IP attorneys, foreign filing specialist(s) and legal assistants to clear dockets, generate reports, and ensure all deadlines and reminders are fulfilled. This position will support all aspects of U.S. and foreign docketing, accurately identifying docketing deadlines for the benefit of our clients and the firm.
Compensation is commensurate with Experience.
Timely and accurately docket new US and foreign patent & trademark case filings, incoming office actions, transfer cases and correspondence (PTO, PCT, and Foreign Associate), as needed.
Support and work with the firm's docketing system databases.
Run docket reports as needed.
Provide a quality assurance review for patent & trademark filing docket entries by noting and referring any inconsistencies observed during the normal course of docketing duties for resolution.
Prepare docket status and maintenance fee reports for clients and attorneys as needed.
Assist in checking and updating the status of patent & trademark cases with the United States Patent and Trademark Office and foreign patent offices when appropriate.
Perform electronic interactions with the U.S. Patent and Trademark Office as well as foreign and international intellectual property entities (e.g., searches and status checks).
Upload Client documents to Anaqua, Aurora and other client interfaces as needed.
HFZ’s IP Docketing Specialist will be an individual who:
is strongly analytical, organized, highly motivated, proactive and detail oriented.
is willing to learn new skills to enhance the firm’s docketing.
can exercise independent thought and professional judgment in a fast-paced environment.
possesses excellent written, verbal, and people skills with the ability to work through problems to resolution.
Understands the importance of protecting confidential information.
Can work under pressure to meet strict deadlines.
Bachelor's Degree with Cumulative GPA of 3.0 or above.
3 years of substantive docketing experience at a large law firm or corporation required; IP docketing preferred.
Extensive knowledge of U.S. and foreign patents, PAIR, Trademarks and PCT.
Experience with IP Manager and Anaqua a plus.
Possesses a working technical knowledge to support the firm's docketing system databases.
Be tech savvy, with a willingness to learn new software.
To apply please submit your resume, transcripts and cover letter to the IP Docketing Specialist Job Opportunity posted on HFZ’s website: https://hfzlaw.com/recruit
· ATTN: Bill O’Connor Recruitment Manager
Hanley, Flight & Zimmerman, LLC is committed to diversity as a core value of the firm. We continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices of our employees. A diverse and inclusive workforce enriches our work experience and enhances the value of our legal services. HFZ is an Equal Opportunity/ M/F/Vet/Disabled Employer.
Additional Info Employer Type: Law Firm Job Location: Chicago, IL
Michael Best is seeking an Intellectual Property (IP) Administrator Supervisor to join any of our Chicago, Waukesha, Denver, Madison or Milwaukee offices. The IP Administrator Supervisor will oversee the day-to-day operations of the IP Administrator support functions while maintaining a partial billable workload. Under the direction and leadership of the Practice Group Manager (PGM), the role will include effective coordination of workflow to the IP Administrator group.
Responsibilities & Duties:
Provide Trademark (TM) IP Administrators periodic feedback on their performance, including suggestions for professional development or performance improvement.
Coordinate workflow, manage distribution of work, establish priorities and assign projects as needed for IP Administrators.
Establish and implement standard operating procedures for TM IP Administrators by developing manuals, guidelines, training programs, and best practices.
Coordinate performance and evaluation processes for TM IP Administrators with HR and PGM.
Consult with attorneys to ensure the effective use of TM IP Administrators.
Conduct regular meetings with IP Administrators to address issues, concerns, and needs.
Monitor attendance, overtime, daily schedules, work-from-home days, and paid time off to ensure staffing needs are being met.
Participate in the recruiting process for IP Administrators and coordinate orientation and training of new employees.
Meet with new IP timekeepers to provide an overview of the IP Administrator support functions.
Ensure firm policies are practiced and followed and encourage open dialog, maintaining an “open door” policy.
Stay aware of updates to laws, regulations, and fees related to IP prosecution in the U.S. and globally.
Be present in all offices on a regular basis.
Maintain billable workload, filings, and docket responsibilities to the extent clients are maintained.
Coordinate with Docketing Manager on client intake and transfers out.
Knowledge, Skills, Abilities & Other Characteristics:
Organizational skills, ability to prioritize, attention to detail
Ability to manage critical deadlines
Knowledge of domestic and international trademark laws
Excellent communication skills
Ability to work effectively in a team environment
Works well in a fast-paced environment
Excellent oral communication and writing skills
Detail-oriented, with strong organizational skills
Demonstrate the highest level of internal and external client service and response
Strong project management skills and ability to manage critical deadlines.
Proficient in Microsoft Office Suite programs (Word, Excel, PowerPoint, Outlook)
Knowledge of Elite and iManage / similar document management system a plus
Bachelor's degree (strongly preferred) or Paralegal Certificate
Minimum of 8+ years’ experience as a trademark paralegal in a law firm or corporate law department
Experience with domain name and copyright law
Applied international trademark experience/knowledge
Experience with IP portfolio management databases
Understanding of the TMEP
Highly proficient in Word, Outlook, PowerPoint and Excel
Preferred Knowledge of Anaqua, Elite and/or iManage (or similar document management system) a plus.
Preferred 3 or more years of supervising and leading both local and virtual teams.
Weaver Austin Villeneuve & Sampson LLP, a specialty patent prosecution firm, is seeking to add to our talented staff. WAVS IP offers a pleasant, collegial work environment with competitive salaries (full-time positions offer a full complement of benefits). Remote work arrangements are possible.
The ideal candidate will have 1-2 years of US and/or Foreign patent prosecution experience. Job duties involve electronic filing and processing of email communications, which requires detailed review of communications between multiple parties regarding initial patent filings, prosecution, allowance and grant. Candidates must be able to navigate and adhere to the firm’s case management system, consult our IP database, obtain patent references, search foreign patent office websites, and be willing to complete other projects as needed to support our foreign paralegals. Candidates must be able to work well with foreign associates, clients, patent practitioners, and firm support staff. Working knowledge of PCT and foreign patent processes is required. Experience with preparation of patent documents and correspondence is desired. IP docketing experience is a plus+.
Every position at WAVS requires diligent, responsive individuals who possess inordinate attention to detail, computer proficiencies (Outlook, Word, Acrobat, Excel, varying practice tools), and the abilities to communicate effectively verbally and in writing, and perform well working both as part of a team and with limited supervision. Candidates must be able to prioritize tasks, manage workload effectively, and complete work in a timely, efficient and thorough manner, while maintaining focus and limiting distractions. Applicants of varying levels of experience but having the requisite skills and abilities will be considered. BA/BS degree or equivalent experience required. Cover letter with resume is mandatory.
Buchanan Ingersoll & Rooney PC is currently searching for a Section Director - IP to join our Alexandria, VA office. This position will work closely with Section leaders to grow and manage the business aspects of the Section. Responsibilities include managing the day-to-day operations of the Section and practice groups, playing a prominent role in the execution of the Section strategic plan and lateral hiring; providing financial management and business planning; providing workload management of associates and paralegals.
Essential Duties and Responsibilities:
Develop and implement strategic business and recruiting plans.
Analyze Section performance (both financial and operational) on various reports and recommend avenues for increasing Section efficiency and profitability.
Prepare various action item reports for Section management, in areas including but not limited to WIP, A/R, and monthly performance by office, monthly realization and monthly workload; implement action items as directed by Section leadership.
Analyze Section performance (both financial and operational), develop and implement strategies to increase profitability, expand practice capabilities and continually improve Section operations.
Oversee Docketing, New Applications and the Foreign Filing Department, i.e., sets the expectations for administrators and supervisors, holds staff accountable for quantity and quality of work product, drives efficiency and innovative approaches, and intervenes on issues between Department members, attorneys and Practice Assistants.
Manage work flow for associates and paralegals of the Section. Direct supervision of paralegals.
Administer evaluation and compensation processes for associates and paralegals, in conjunction with the Human Resources & Talent Management Department and related Firm-level committees.
Serve as a liaison with other Practice Groups/Sections to generate cross-section utilization and expand business development opportunities. Serve as a primary liaison to the Administrative Departments on behalf of the Section.
Assist in the recruitment and integration of legal and non-legal staff.
Support the Section and Practice Group Leadership in implementing the attorney and paralegal professional development plans. As needed, serve as a liaison with the Human Resources & Talent Management Department in coordinating in-house continuing legal education programs, marketing programs and other professional development activities.
Facilitate communication between Section leadership and members.
Administer annual budget, Section business plans and progress reports.
Draft/analyze alternative fee arrangements consistent with Firm, Section and client objectives.
Assist in planning and coordinating of Section events such as Section retreat, lunch meetings, shareholder and associate meetings and client receptions.
Assist with conflict of interest issues for the Section.
Assist Business Development and Marketing Department with business development and marketing efforts.
Bachelor's degree with focus in Business or Finance.
Master’s degree or Juris Doctorate degree, a plus.
At least five (5) years of experience in a law firm.
Strong leadership, management and problem-solving skills.
Previous supervisory experience.
Intellectual Property industry knowledge, a plus.
Ability to read, write, and interpret business documents.
Strong financial analysis skills.
Excellent verbal, written and interpersonal communication skills.
Ability to solve practical problems with limited standardization.
Proficient in computer applications, specifically with FoundationIP and other practice-specific technology.
Knowledge of common legal practices.
Ability to handle multiple demands and priorities.
Buchanan Ingersoll & Rooney offers an outstanding benefit package that includes:
Trailhead Biosystems is seeking a life sciences technology specialist with 3-5 years of experience, who enjoys leveraging IP strategies to support Trailhead Biosystems’ mission to create industrial grade special human cells and therapies. The successful candidate, reporting to Senior IP Counsel, will directly support multiple scientific and therapeutic programs of Trailhead Biosystems, contribute to global patent preparation and prosecution strategy and help build the company’s intellectual property portfolio. In addition, the successful candidate is expected to routinely provide diligence and research support to the scientific and business teams of the company. The successful candidate should have meaningful patent drafting and prosecution experience in cell therapy, immunology, and/or life science technologies in general and significant research or technical experience in one or more of these fields. Candidate does not need to be registered to practice before the USPTO as a patent agent.
Work closely with scientists to capture innovations, and review and analyze invention disclosures and proposed publications.
Contribute to the drafting, filing, prosecution, and maintenance of patent applications that are high quality and strategically aligned with business goals.
Develop a deep understanding of patent portfolios in support of worldwide patent prosecution and contribute to company's global prosecution strategy.
Provide hands-on direction and input to outside counsel, including reviewing and revising a wide variety of work product, such as patent applications and office action responses.
Perform IP due diligence, technology assessments, and landscape and FTO analyses.
Support scientific and business development teams and activities, including with product, technology and scientific research.
Monitor and analyze competitive intellectual property.
Implement and administer IP policies and best practices
Manage IP reporting obligations with government funding organizations and in connection with company collaborations.
Support intellectual property-related transactional work
Maintain a strong knowledge practice before the U.S. Patent & Trademark Office
Ph.D. in a molecular biology, cell biology, immunology, or related discipline is strongly preferred; B.S./M.S. with significant work experience in stem cells, cell therapy, tissue engineering, and/or gene engineering may also be considered.
Minimum 2+ years of experience in the patent department at a pharmaceutical or life sciences company or at a law firm representing clients in the field of life sciences, biotechnology, or closely related patent areas working on patent application preparation, patent prosecution, client counseling, opinions, patent litigation and IP transactional matters.
Experience in U.S. and foreign intellectual property law relating to the biotechnology or pharmaceutical industries
3-5 years of experience conducting high-quality patent search and diligence projects, including conducting scientific journal and patent searching on Internet databases.
Strong technological aptitude for learning and working with a range of technologies; and a willingness to learn and engage with Trailhead employees and outside counsel in other technology areas, including small molecule drugs, formulations, and cell manufacturing.
• Excellent writing, communication, organizational, problem-solving, and analytical skills.
Proven track record of communicating complicated IP issues to scientists and management.
Capable of recognizing, assessing, and responding to urgent matters with timely, practical, and clear solutions.
Strong interpersonal skills and ability to strategically educate and support fellow employees.
Self-directed and proactive, comfortable executing on multiple projects independently and in collaboration with others.
Admission to the USPTO as a registered patent agent is not required. Company will support candidate’s interest in becoming admitted to practice before the USPTO as a registered patent agent, and to obtain a law degree at an ABA accredited law school in its evening division.
NYU Grossman School of Medicine | NYU Langone Health is seeking a Patent Agent. In this position, you will manage activities related to the disclosure and protection of new inventions in engineering, computer science, and physical sciences and the transfer of technology from the Medical Center and the University to the marketplace. This includes assessing the patentability of new invention disclosures from faculty, identifying relevant prior art, analyzing substantive correspondence such as Office Actions from the US Patent and Trademark Office, and creating and maintaining detailed intellectual property records.
Adhere to Medical Center policies and behavioral standards
Meet with researchers to learn of their research, make them aware of intellectual property considerations, and encourage invention disclosures
Evaluate invention disclosures from faculty for patentability and copyright protection. Conduct prior art searches and summarize results in table and/or paragraph formats. Work with the Director, Intellectual Property, Director, Information Technology/Physical Sciences Technology Transfer, outside counsel, and inventor(s) to evaluate patentability of inventions
Assist Director, Intellectual Property, Director, Information Technology/Physical Sciences Technology Transfer, and outside counsel in preparation and prosecution of patent applications, to ensure adequate claim scope to cover commercially important aspects of invention are protected
Prepare formal patent document such as assignments. Prepare reports and presentations as needed by Director, Intellectual Property
Prepare and file federal copyright registrations
Monitor and manage patent prosecution deadlines. Ensure that responses to communications and office actions from patent offices (US and foreign) are timely met without extensions
Analyze and summarize Office Action rejections including any cited prior art (includes proposing arguments and/or claim amendments) and communicate to inventors, Director, Intellectual Property, Director, and Information Technology/Physical Sciences Technology Transfer
Create and maintain claim charts within a particular patent case as well as within patent families. Create and maintain patent family trees
Create and maintain detailed notes for each patent case in electronic database including data entry
Monitor deadlines and generate reports for patent maintenance fees and annuities and work with OIL Business Managers to ensure fees are timely paid. Maintain NYU online account for patent maintenance and annuity fees
Research prosecution matters on PAIR (and also foreign patent databases) and internal intellectual property management database
Ensure compliance with government reporting requirements for use of federal funds supporting research that has given rise to inventions and/or creations including data entry to iEdison database
Remain abreast of changes to USPTO rules, current patent prosecution issues and trends
Other duties as assigned
1-3 years experience either at a company or law firm.
Masters degree in science or engineering required; Ph.D. is preferred; post doctoral research training or research experience is preferred.
Experience with patenting process and patent prosecution
Excellent administrative, negotiating, interpersonal and communication skills necessary
Ability to work effectively with academic scientists to achieve consensus and promote good long-term relationships
Ability to work to tight deadlines and manage own caseload
Outstanding attention to detail and strong prioritization skills
Excellent written and verbal communication skills
Advanced level of skill with Microsoft products such as Word, Excel, and PowerPoint and also online research tools
A technical writing sample is required.
Must be Registered U.S. Patent and Trademark Office Patent Agent (has taken and passed the patent bar examination and has good working understanding of patent process and procedures).
Strong technical background in engineering, computer science, or a physical science with excellent academic credentials.
Patent Bots is looking to hire a marketer with patent experience. In particular, we are looking for someone (1) with diverse skill sets and who is willing to learn more, (2) who takes initiative and is able to work independently to find solutions, and (3) likes doing the work themselves instead of managing others.
We embrace the mantra of product-led growth. Our mission is to build an awesome product that our users love. Our sales and marketing efforts are smaller scale to help users find us and help them get the most value from our products.
You will be reporting to the founder. Job is remote and you may work anywhere in the United States.
Your responsibilities will include:
Creating and implementing our overall marketing strategy, including SEO, website content, analysis, and improving conversion rates.
Writing LinkedIn posts and newsletters. Managing ad campaigns on LinkedIn.
Following up with existing sales contacts, responding to inbound leads, and conducting demos for prospects.
Ensuring customer success by following up with existing customers and conducting training sessions.
Responding to customer support enquiries (low volume of this).
Ideal applicants have:
Experience relating to patent preparation and prosecution so that you can speak with customers and prospects about our products. Patent attorneys, agents, paralegals, and specialists are especially encouraged to apply.
Experience with marketing concepts and tools, such as marketing funnels, Google Analytics, and Google Tag Manager.
Excellent writing skills for website content, blog posts, and LinkedIn posts.
Strong communication skills.
Strong computer skills, especially Microsoft Word, and general ability to get things working.
Vierra Magen Marcus LLP is a small Intellectual Property law firm seeking a dependable and professional full time (35 hours/week) patent prosecution paralegal/assistant.
supporting firm attorneys in the filing of patent and trademark applications, prosecuting U.S. patent and trademark applications, IDS preparation, communicating with clients;
communicating with foreign associates in the prosecution of international patents and trademarks;
docketing due dates and managing busy attorney calendars.
At least two years of patent prosecution experience is desirable, but intelligence and initiative are an absolute must.
Vierra Magen was founded with the principles of providing top notch legal service to its large client base, while at the same time providing a friendly, collegial and relaxed environment for its attorneys, agents and staff. We remain true to these principals as we continue to grow.
We provide a competitive salary and a benefits package including medical, dental, vision and retirement plan.
Our offices are located at 2001 DC Station in Daly City. Free parking and a few minutes walk from BART. Although our office is currently open, the position allows for work from home during pandemic.
Sheridan Ross P.C. is seeking a Patent Prosecution Legal Assistant with 3 or more years of experience. A Patent Prosecution Legal Assistant, under the supervision and direction of Attorneys, helps to manage and organize materials and information relating to the drafting, filing and prosecution of patent applications. A Legal Assistant is an essential part of the team of people providing patent prosecution services to our clients and their duties will frequently include organizational, administrative and other clerical tasks that aid in providing clear and consistent communication to our clients.
Job duties include:
Prepare documents for patent applications and complete prosecution through issuance as assigned, including assist Attorneys with initial drafting of shell patent or trademark applications, draft and review correspondence including reporting letters, Responses to Office Actions, amendments, Notice of Allowance reviews, preparation and review of Information Disclosure Statements, providing instructions to foreign associates.
E-file relevant documents with US Patent & Trademark Office and state and federal courts as assigned.
Compile and organize case materials and fill in missing document gaps for current assigned cases; compile relevant documents in databases and network drives to maintain an accessible case file; actively maintain paper and/or electronic files with all relevant materials.
Employ various Firm resources, e.g. PATTSY, and shared network drives.
Facilitate communication between Attorneys and work directly with Attorneys in coordinating and executing their requests.
Serve as a point of contact for client, when necessary, to update on case status, etc.
Other administrative duties (e.g., maintain attorney calendar) as assigned.
Qualifications and requirements:
The ideal Legal Assistant candidate is a college graduate (or equivalent experience) with experience in the legal profession and a strong interest in IP law. Excellent oral and written communication skills are necessary, as is the ability to interact professionally with staff, attorneys, legal assistants, clients and vendors. The successful candidate must be able to work independently as well as with a team, have an acute attention to detail and be able to multi-task and prioritize while working in a deadline-driven environment. Strong technical skills are required, particularly Microsoft Word, Excel, Outlook, Adobe Acrobat, and a Document Management System; knowledge of Carpe Diem, Westlaw, Relativity, Campulaw, and Sharepoint is a plus. Occasional overtime availability is required.
Hauptman Ham, LLP, an intellectual property law firm located in Northern Virginia, seeks a Patent Legal Assistant who will support several growing IP practice groups. This Legal Assistant will handle patent prosecution with a focus on filing applications and information disclosure statements. The position requires a keen eye for detail, excellent organizational skills, the ability to prioritize workload, communicate well with other members of the team, anticipate needs and identify solutions to problems. This position will report to the Practice Manager and may be called upon to support other practice areas, as necessary.
Key Roles & Responsibilities
Duties may include but not limited to:
Review, process, and file new applications including National Phase, Continuation, Divisional, Continuation-in-Part, Utility, Provisional and Design.
Review and respond to client correspondence and preparation of formal documents including Declarations, Substitute Statements, Assignments, Powers of Attorney.
Review and process formalities including Official Filing Receipts, Notices of Publication, Missing Parts.
Prepare and file Information Disclosure Statements including determination of fee or certification requirements.
Preparation of reporting letters and invoices.
Associates level degree or above preferred.
Minimum two years of patent prosecution experience required. Experienced in working in Microsoft Office Suite. Solid work history preferred. Strong verbal and written communication skills required.
Understanding of the USPTO patent process required. Familiarity with PATTSY a plus.
Sheridan Ross P.C. is seeking a legal assistant with 5 or more years of heavy litigation practice, including experience in federal and appellate courts. Intellectual Property experience preferred, but not a requirement. This is an opportunity to perform paralegal-type tasks in addition to required, daily administrative tasks. The ideal candidate will have strong organizational and word processing skills, and be proficient at using standard software (Word, PowerPoint, Excel, time entry programs, etc.). Candidates should be well versed in electronically filing in federal court (e.g., using PACER) and have experience handling electronic and written document discovery as well as case docketing needs. Trial experience preferred.
Qualified candidates will be motivated self-starters with superb communication and writing skills, a commitment to excellence, a team player and an ability to thrive in a fast-paced environment. We offer a competitive compensation package and benefits and all assistants are assigned their own office.
Unified Patents seeks two qualified patent lawyers with post-grant experience to join its growing legal team. Applicants must have at least 5 years of law firm or other relevant experience before the Patent Trial and Appeal Board (PTAB) working on post-grant petitions (IPR, PGR, and CBM), reexaminations, or other administrative drafting and litigation experience.