Application Process: Please apply directly online and be prepared to submit a resume and cover letter. You may address your cover letter and/or direct application questions to Lydia Miller, Recruiting Coordinator LFMiller@hollandhart.com. No phone calls or unsolicited resumes from search firms, please. Search firm inquiries may be directed to Lisa Liss LVLiss@hollandhart.com.
Additional Info Employer Type: Law Firm Job Location: Multiple Locations
Barclay Damon LLP, a leading law firm of nearly 300 attorneys that operates from a strategic platform of offices located in the Northeastern United States and Toronto, is seeking a patent paralegal to support its Patents & Prosecution Practice Area. The ideal candidate will have a minimum of three years of experience in preparing and filing formal documents related to domestic and international patent filings, including PCT; the successful candidate will be responsible for all aspects from initial filing through issuance. Candidates should have strong organizational and interpersonal skills, including proficiency in Microsoft Word, Excel, and related office software. Patent docketing experience, though not required, is desirable. A remote or hybrid working arrangement may be possible.
Prepare legal documents required for patent filings, including:
Patent and fee transmittals for U.S. patent filings;
Patent Cooperation Treaty filings;
Application Data Sheets, Assignments, and Oaths/Declarations for U.S. patent filings;
Powers of attorney, both U.S. patent and Patent Cooperation Treaty filings;
Information disclosure statements;
Petitions for fee extensions;
Requests for Continuing Examination; and
Patent and patent application assignments and assignment recordation forms.
Prepare and submit legal documents for various government agencies, including the U.S. Department of Energy (DOE) and Department of Health & Human Service (National Institutes of Health), using electronic filing submission processes (iEdison) within specific timelines.
Manage legal requests and correspondence with the DOE, including elections of title, requests for extension of time letters, and discontinuance letters.
Advise Intellectual Property Office (IPO) staff and attorneys, government agencies, licensees, joint patent owners, and internal Berkeley Lab clients on the status and prosecution of patent applications.
Coordinate outside counsel, IPO attorney and staff, and inventor responses to legal notices or requests from various patent offices and government agencies.
Review invention funding sources and determine reporting per DOE, federal agency, and University of California (UC) requirements.
Assist attorneys in preparation of U.S. and foreign patent office responses, such as responses to Office Actions and Restriction Requirements, and responses to other notices or requests from U.S. and foreign patent offices.
Review and docket in intellectual property databases Office Actions, other patent office communications, and related patent documents received from the U.S. Patent and Trademark Office, foreign associates, and outside counsel.
Provide Contracts Officers with analysis of funding sources and background intellectual property on DOE agreements (Cooperative Research and Development Agreements (CRADA) and Strategic Partnership Projects (SPP) agreements).
Manage and report annuity deadlines to IPO staff.
Implement specific administrative requirements for IPO data management.
Assist in gathering data and reports for various internal clients for reporting to various parties.
What is Required:
Minimum two years of related experience and an undergraduate degree, or equivalent combination of education and experience.
Experience with patent docketing databases (e.g., CPI), Microsoft Word, and Microsoft Excel.
Extensive knowledge of U.S. Patent and Trademark Office procedures and requirements.
Ability to work cooperatively with internal and external patent professionals, and with LBNL & non-LBNL scientific and administrative staff.
Understanding of industry practices.
Proven analytical skills and ability to use good judgment in solving problems.
Excellent planning and organizational skills.
Excellent oral and written communication skills.
Paralegal certificate from an ABA-approved program.
Formal training in paralegal work.
Experience with intellectual property databases (e.g., Sophia).
Knowledge of DOE/UC procedures and requirements, and/or understanding of Berkeley Lab policies and procedures.
McGarry Bair is looking for Patent Engineers with a Mechanical background or Electrical background to help in protecting our clients' intellectual property. You will help analyze the patentability of inventions, including computer searching for related inventions, prepare and help prosecute patent applications, aid in assessing infringement risks for new products, and help guide the development of new products.
The Patent Engineer position is a desirable alternative for an engineer or scientist seeking a non-traditional, yet related profession. The job incorporates technical knowledge with analytical skills, and requires you to apply them in a variety of technical fields. You will need to learn new technologies quickly and be able to teach others as well. You must have strong reading and writing skills in the English language. Strong computer skills, especially computer searching and research skills, are necessary. We are looking specifically for those with education and/or experience in Electrical Engineering, ideally someone that knows about motors and generators.
The best person for the job is able to succeed in a casual work environment with a client-focused, yet highly professional culture. You should enjoy working with small teams while being independently responsible for your individual tasks. We need a problem solver who is strategically agile, who enjoys variety, who is quick to learn and adapt, and who is unafraid to work intensely with quick responsiveness to rapidly changing client demands.
If you are already a Patent Agent, that is a real plus. However, for the Patent Engineer, no legal experience is required; we will teach you what you need to know. You must have a bachelor's degree in engineering or science; an advanced degree is a plus but is not required. For the Patent Engineer, opportunities for advancement to become a Patent Agent registered in the U.S. Patent & Trademark Office are available and encouraged.
McGarry Bair PC is an Intellectual Property law firm in Grand Rapids, MI, specializing in all aspects of intellectual property law world-wide, including obtaining, enforcing, and defending patents, copyrights,trademarks, trade secrets, and agreements. Our prime directive is responsive client service, which we accomplish with a team of hard-working and intelligent people who appreciate a relaxed, blue-jean culture, yet are able to thrive in an independent and sometimes intense work environment. Our office is in the heart of downtown Grand Rapids, a vibrant and growing city.
McGarry Bair is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
NYU Langone, one of the nation's premier academic medical centers, is seeking a patent agent to join their team in New York.
The Patent Agent manages activities related to the disclosure and protection of new inventions in chemistry and life sciences and the transfer of technology from the Medical Center and the University to the marketplace. This includes assessing the patentability of new invention disclosures from faculty, identifying relevant prior art, analyzing substantive correspondence such as office actions from the US Patent and Trademark Office, and creating and maintaining detailed intellectual property records.
Evaluate invention disclosures from faculty for patentability and copyright protection.
Conduct prior art searches and summarize results in table and/or paragraph formats.
Work with the Director, Intellectual Property, Senior Director, Life Sciences Technology Transfer, outside counsel, and inventor(s) to evaluate patentability of inventions.
Assist Director, Intellectual Property, Senior Director, Life Sciences Technology Transfer, and outside counsel in preparation and prosecution of patent applications, to ensure adequate claim scope to cover commercially important aspects of invention are protected.
Monitor and manage patent prosecution deadlines.
Ensure that responses to communications and office actions from patent offices (US and foreign) are timely met without extensions.
Analyze and summarize office action rejections including any cited prior art (includes proposing arguments and/or claim amendments) and communicate to inventors, director, intellectual property, and senior director, life sciences technology transfer
Monitor deadlines and generate reports for patent maintenance fees and annuities and work with Office of Technology Opportunities and Ventures (TOV) business managers to ensure fees are paid timely.
Maintain NYU online account for patent maintenance and annuity fees.
Prepare formal patent documents such as assignments. Prepare reports and presentations as needed by director, intellectual property.
Prepare and file federal copyright registrations.
Meet with researchers to learn of their research, make them aware of intellectual property considerations, and encourage invention disclosures.
Create and maintain claim charts within a particular patent case as well as within patent families. Create and maintain patent family trees.
Create and maintain detailed notes for each patent case in electronic database including data entry.
Research prosecution matters on PAIR (and also foreign patent databases) and internal intellectual property management database
Ensure compliance with government reporting requirements for use of federal funds supporting research that has given rise to inventions and/or creations including data entry to iEdison database
Remain abreast of changes to USPTO rules, current patent prosecution issues and trends.
Meet with researchers to learn of their research, make them aware of intellectual property considerations, and encourage invention disclosures
Adhere to medical center policies and behavioral standards
To qualify you must have a Ph.D. degree in chemistry
Must be Registered U.S. Patent and Trademark Office
Patent Agent (has taken and passed the patent bar examination and has good working understanding of patent process and procedures).
Experience with patenting process and patent prosecution in both chemistry and life sciences (e.g., pharmacology, biochemistry, biology, cell biology)
Excellent administrative, negotiating, interpersonal and communication skills necessary
Ability to work effectively with academic scientists to achieve consensus and promote good long-term relationships
Ability to work with tight deadlines and manage own caseload
Outstanding attention to detail and strong prioritization skills
Excellent written and oral communication skills
Drive and motivation to learn new material
Flexible, adaptable and efficient work practices
Advanced level of skill with Microsoft products such as Word, Excel, and Powerpoint and also online research tools
A technical writing sample is required.
Strong technical background in both chemistry and the life sciences (e.g., pharmacology, biochemistry, biology, cell biology) with excellent academic credentials; post-doctoral research training or research experience is preferred.
Hanley, Flight & Zimmerman, LLC (HFZ), a boutique patent law firm with its main office in Chicago, is looking to expand its team with talented and experienced legal assistant or paralegal professionals with 5+ years of experience and a demonstrated ability to work independently within a team-oriented environment. HFZ’s patent legal assistants and paralegals are responsible for supporting the preparation, filing, and prosecution of U.S. and foreign patents. The successful candidate must be able to work on his/her own initiative under limited supervision and must be comfortable handling administrative aspects of U.S. patent prosecution; monitoring and assisting practitioners in meeting docketed filing deadlines; managing electronic files, and handling client correspondence. A Paralegal typically works with one to three patent practitioners. HFZ has a liberal remote work policy permitting the successful candidate to choose to work in the office, remotely or a combination of remote and physical work attendance.
Experience & Skills Required:
Must have 5 + years of patent prosecution experience working within a law firm under the supervision of patent attorneys.
Experience with EFS / PAIR/Patent Center
Proficiency in Word, Outlook, Excel, and Acrobat.
Strong oral and written communication skills.
Excellent attention to detail.
The ability to work independently and cooperatively.
Salary Commensurate with Experience
Health, dental, vision, disability, and life insurance available
Please apply by submitting your resume and academic transcripts along with a cover letter via our website https://hfzlaw.com/recruit. Hanley, Flight & Zimmerman, LLC is committed to diversity as a core value of the firm. We continue to build an inclusive culture that encourages, supports, and celebrates the diverse voices of our employees. A diverse and inclusive workforce enriches our work experience and enhances the value of our legal services. HFZ is an Equal Opportunity/ M/F/Vet/Disabled Employer.
Additional Info Employer Type: Law Firm Job Location: Chicago IL
Clairvolex Inc., a small corporation, is seeking a Director of IP Products and Services to work in the Pacific Northwest or US East Coast Area.
Director, IP will function as a Subject Matter Expert (SME) in relation to IP product sales. As the SME, you will be responsible for:
Customer – Solutioning, Enquiries on products’ features
Supporting sales personnel in converting leads as customers
Receive and process customer feedback on products
Take part in product stand-ups
Participate in product testing and evaluation
Contribute to the product feature enhancements
Attend IP conferences and events to evangelize the Product
Create contents around AI and patent prosecution to support the marketing efforts
Participate in engineering stands when required
In relation to our IP Services business, you will be responsible for:
Key Account Management
Quality oversight for patent portfolios we develop and manage for our clients
Farming-type sales of existing customer accounts
Enhancing Customer satisfaction through strategic patent portfolio development employing quantitative and qualitative prosecution metrics
Assisting ELT (Executive Leadership Team), key managers and sales personnel in winning new accounts
Developing and executing governance processes for clients.
Managing outside counsels for functions connected with filing of office action responses, Examiner interviews and legal steps relative to allowance
Subject matter assistance to all BUs: Portfolio Development, Patent Analytics & Monetization and IP Management Services.
Training and Mentoring engineers to become proficient in patent preparation and prosecution.
You will coach, train, and mentor engineers in all aspects of US patent preparation and prosecution.
Your day-to-day responsibilities will include:
Review and quality control responses to offices actions issued by USPTO and drafted by the Patent Engineers
In conjunction with the European Outside Counsels, review and supervise the responses to office actions issued by the EPO and drafted by the Patent Engineers
Wherever necessary, and in complex cases, hands-on draft office action responses
Responsible for instructing the US outside counsels regarding filing response to office actions, Examiner interviews, preparing and filing continuations, and matters connected with prosecution of US patent applications until grant.
Train, coach, and mentor patent engineers to write high quality office action responses. Develop training materials.
Responsible for customer relations management relative to prosecution functions
Offer technical support, subject matter expertise, and solutioning support to sales and business development leadership at global levels
When required travel to client facilities for on-site reviews consistent with applicable public health safety regulations
Support through rendering subject matter expertise to the IPMS (IP Management Service) team – a large group of paralegals handling a variety of functions for multiple large in-house corporate IP operations.
Contribute to CLRC (Clairvolex Learning & Research Center) occasional articles, research papers and/or research in-put (not-mandatory)
Help in establishing the Clairvolex brand globally, and in that relation the management may task the candidate to attend conferences, networking events, roadshows and also carry out regular visits to various potential and existing client facilities.
US Patent Attorney
Must possess an EE degree from a reputed US university and JD from a well-credentialed law school
About 5 years’ experience in patent practice either with a law firm or in-house, or in an SME role in the IP industry
Commensurate to industry/law firm standards in the United States
Hanley, Flight & Zimmerman, LLC (HFZ), a boutique intellectual property law firm, is looking for an experienced Foreign Filing Paralegal with five (5+) years of experience to lead its Foreign Filing practice.
HFZ’s Foreign Filing Paralegal will be responsible for overseeing the firm’s Foreign Filing docket, preparing and filing PCT applications and US national phase filings; timely seeking foreign filing licenses, and instructing overseas attorneys on PCT nationalizations and Paris Convention filings, working statements etc.
Skills and Experience Required:
Drafting Patent Cooperation Treaty forms and filing all stages of PCT applications.
Monitoring the firm’s Foreign Filing docket and communications with foreign attorneys and in-house teams to proactively make sure all deadlines are met.
Acquiring certified documents from the USPTO as needed.
Ability to work independently and meet deadlines.
Strong written and verbal communication skills.
Education and Experience:
Minimum 5 years of PCT and national patent filing prosecution experience.
Proficient with Microsoft Office Suite.
Knowledge of foreign patents, PAIR and PCT.
$85,000 per year plus benefits including:
Liberal remote work policy
Health, disability, and life insurance.
Vision and dental insurance available.
Please apply by submitting your resume and academic transcripts along with a cover letter to: https://hfzlaw.com/recruit (Foreign Filing Paralegal position) ATTN: Bill O’Connor, Recruitment Manager.
Additional Info Employer Type: Law Firm Job Location: Chicago, IL
Michael Best & Friedrich LLP is seeking an Intellectual Property (IP) Administrator for our Madison, Milwaukee, Waukesha (WI) or Chicago (IL) offices. This role will be responsible for managing the day to day prosecution of domestic and foreign trademark and copyright applications. This includes all aspects of trademark searching, clearance, prosecution, maintenance, and enforcement.
Duties & Responsibilities:
Complete electronic filings in the USPTO, including the TTAB, and WIPO.
Oversee all aspects of U.S. and foreign trademark prosecution, oppositions, and cancellations.
Analyze trademark watch notices and manage watch services.
Conduct, review and analyze trademark searches.
Manage IP portfolio, including international trademark portfolios.
Perform trademark clearance, registration, maintenance, and due diligence.
Bachelor’s degree or minimum of three years of work experience, or equivalent combination of education and work experience.
Proficient with relevant IP databases including USPTO and WIPO websites and Corsearch for searching and trademark watching.
Familiarity with the Trademark Manual of Examination (TMEP).
Experience with trademark docketing software, including docketing, running searches and preparing portfolio reports.
Attention to detail and organizational skills as well as the ability to effectively prioritize multiple projects while managing critical deadlines.
Self-motivated while working in a collaborative team environment.
Excellent oral and written communication skills.
Highly proficient in Microsoft Office Suite programs (Word, Excel, PowerPoint, Outlook).
Knowledge of Anaqua, Elite and/or iManage (or similar document management system) is a plus.
Valid authorization to work in the US.
To be considered for this position, please submit an application via our online portal.
Global Graphene Group, a small corporation, is seeking a Patent Paralegal to work in Dayton, OH. The Patent Paralegal will be responsible for patent prosecution and will use the PTO's EFS system, including preparing and filing patent applications and related documents as well as all other documents typically filed in the life cycle of a patent. Additional responsibilities include:
Weaver Austin Villeneuve & Sampson LLP, a specialty patent prosecution firm, is seeking to add to our talented staff. WAVS IP offers a pleasant, collegial work environment with competitive salaries (full-time positions offer a full complement of benefits). Remote work arrangements are possible.
The ideal candidate will have 1-2 years of US and/or Foreign patent prosecution experience. Job duties involve electronic filing and processing of email communications, which requires detailed review of communications between multiple parties regarding initial patent filings, prosecution, allowance and grant. Candidates must be able to navigate and adhere to the firm’s case management system, consult our IP database, obtain patent references, search foreign patent office websites, and be willing to complete other projects as needed to support our foreign paralegals. Candidates must be able to work well with foreign associates, clients, patent practitioners, and firm support staff. Working knowledge of PCT and foreign patent processes is required. Experience with preparation of patent documents and correspondence is desired. IP docketing experience is a plus+.
Every position at WAVS requires diligent, responsive individuals who possess inordinate attention to detail, computer proficiencies (Outlook, Word, Acrobat, Excel, varying practice tools), and the abilities to communicate effectively verbally and in writing, and perform well working both as part of a team and with limited supervision. Candidates must be able to prioritize tasks, manage workload effectively, and complete work in a timely, efficient and thorough manner, while maintaining focus and limiting distractions. Applicants of varying levels of experience but having the requisite skills and abilities will be considered. BA/BS degree or equivalent experience required. Cover letter with resume is mandatory.
Holland & Hart LLP is seeking an IP specialist. The Intellectual Property Specialist supports the growing, innovative, electronics-focused patent practice. This supportive position is responsible for patent-related tasks, helping to prepare and prosecute patents for some of the largest and most innovative technology companies in the world. This role joins a dynamic, collaborative environment focused on excellence and work/life balance and specifically supports the Electrical Engineering IP practice.
Supports patent attorneys in docket and practice management
Performs tasks associated with the preparation and prosecution of patent applications
Manages and performs range of duties related to an internal electronic file system
Generates templates for patent applications, and responses to various Office Actions (including but not limited to: a Filing Receipt, Notice to File Missing Parts, Response to Office Action, Notice of Publication, Notice of Allowance, Issue Notification; and Letters Patent) as they relate to correspondence/filing with USPTO, PCT, and foreign associates
Prepares additional templates for various legal documents (Declaration, Powers of Attorney, Assignments)
Reviews formalities of filed patent documents to ensure proper form, including Filing Receipts, Declarations, Recordings, Information Disclosure Statements, allowed patents ready to issue, etc.)
Performs electronic filings at the USPTO
Manages new client intake and opening of matters
Maintains proficiency in required technologies such as Microsoft Office, Adobe Acrobat, iManage, USPTO products, Intapp, etc.
Performs other functions as assigned
Job Qualifications (Education, Experience and Certification):
All career-focused, interested candidates able to demonstrate the following will be considered:
Strong work ethic and attention to detail
Excels within a dynamic, positive, professional, team-oriented culture
Quickly learns and comprehends complex concepts and processes
Thinks critically to understand how each task fits into a broader workflow
Works efficiently, using available technology and striving to make tasks easier and more efficient.
Requires superior proofreading
Requires superior oral and written communication
Requires proficiency in Microsoft Office suite products (Outlook, Word, Excel, and PowerPoint, Visio is a plus), Adobe Acrobat, iManage, USPTO products, Intapp, etc
A Bachelor’s degree or 3-5 years experience in a professional environment required.
Minimum 3+ years patent prosecution experience required
Knowledge of USPTO systems and processes
Knowledge of patent preparation and prosecution
Functional/Technical Expertise – Understands necessary information, processes and procedures to carry out job responsibilities.
Customer Orientation – Views the firm through the eyes of the customer and goes out of their way to anticipate and meet customer needs.
Communication – Recognizes the essential value of continuous information exchange.
Team Player – Team oriented; maintains composure and is adaptable to the changing needs of the team.
Results Orientation – Maintains appropriate focus on outcomes and accomplishments.
Change Agility – Effectively adjusts habits, procedures, and behavior as needed.
Business Thinking – Understands the bigger picture and how individual actions fit in.
High Standards – Takes pride in putting forth high-quality work product.
Initiative – Proactively seeks ways to contribute to and enhance the success of the team.
While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.
The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Professional office atmosphere. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.
The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
Sheridan Ross P.C. is seeking a Patent Prosecution Legal Assistant with 3 or more years of experience. A Patent Prosecution Legal Assistant, under the supervision and direction of Attorneys, helps to manage and organize materials and information relating to the drafting, filing and prosecution of patent applications. A Legal Assistant is an essential part of the team of people providing patent prosecution services to our clients and their duties will frequently include organizational, administrative and other clerical tasks that aid in providing clear and consistent communication to our clients.
Job duties include:
Prepare documents for patent applications and complete prosecution through issuance as assigned, including assist Attorneys with initial drafting of shell patent or trademark applications, draft and review correspondence including reporting letters, Responses to Office Actions, amendments, Notice of Allowance reviews, preparation and review of Information Disclosure Statements, providing instructions to foreign associates.
E-file relevant documents with US Patent & Trademark Office and state and federal courts as assigned.
Compile and organize case materials and fill in missing document gaps for current assigned cases; compile relevant documents in databases and network drives to maintain an accessible case file; actively maintain paper and/or electronic files with all relevant materials.
Employ various Firm resources, e.g. PATTSY, and shared network drives.
Facilitate communication between Attorneys and work directly with Attorneys in coordinating and executing their requests.
Serve as a point of contact for client, when necessary, to update on case status, etc.
Other administrative duties (e.g., maintain attorney calendar) as assigned.
Qualifications and requirements:
The ideal Legal Assistant candidate is a college graduate (or equivalent experience) with experience in the legal profession and a strong interest in IP law. Excellent oral and written communication skills are necessary, as is the ability to interact professionally with staff, attorneys, legal assistants, clients and vendors. The successful candidate must be able to work independently as well as with a team, have an acute attention to detail and be able to multi-task and prioritize while working in a deadline-driven environment. Strong technical skills are required, particularly Microsoft Word, Excel, Outlook, Adobe Acrobat, and a Document Management System; knowledge of Carpe Diem, Westlaw, Relativity, Campulaw, and Sharepoint is a plus. Occasional overtime availability is required.
Hauptman Ham, LLP, an intellectual property law firm located in Northern Virginia, seeks a Patent Legal Assistant who will support several growing IP practice groups. This Legal Assistant will handle patent prosecution with a focus on filing applications and information disclosure statements. The position requires a keen eye for detail, excellent organizational skills, the ability to prioritize workload, communicate well with other members of the team, anticipate needs and identify solutions to problems. This position will report to the Practice Manager and may be called upon to support other practice areas, as necessary.
Key Roles & Responsibilities
Duties may include but not limited to:
Review, process, and file new applications including National Phase, Continuation, Divisional, Continuation-in-Part, Utility, Provisional and Design.
Review and respond to client correspondence and preparation of formal documents including Declarations, Substitute Statements, Assignments, Powers of Attorney.
Review and process formalities including Official Filing Receipts, Notices of Publication, Missing Parts.
Prepare and file Information Disclosure Statements including determination of fee or certification requirements.
Preparation of reporting letters and invoices.
Associates level degree or above preferred.
Minimum two years of patent prosecution experience required. Experienced in working in Microsoft Office Suite. Solid work history preferred. Strong verbal and written communication skills required.
Understanding of the USPTO patent process required. Familiarity with PATTSY a plus.
Sheridan Ross P.C. is seeking a legal assistant with 5 or more years of heavy litigation practice, including experience in federal and appellate courts. Intellectual Property experience preferred, but not a requirement. This is an opportunity to perform paralegal-type tasks in addition to required, daily administrative tasks. The ideal candidate will have strong organizational and word processing skills, and be proficient at using standard software (Word, PowerPoint, Excel, time entry programs, etc.). Candidates should be well versed in electronically filing in federal court (e.g., using PACER) and have experience handling electronic and written document discovery as well as case docketing needs. Trial experience preferred.
Qualified candidates will be motivated self-starters with superb communication and writing skills, a commitment to excellence, a team player and an ability to thrive in a fast-paced environment. We offer a competitive compensation package and benefits and all assistants are assigned their own office.
Coordinate administration of US and foreign patent applications and other legal protection of UIUC technologies.
Work with OTM technology managers and UIUC inventors during the technology evaluation and patenting process, including: assisting in assembly of supporting data and documentation; reviewing patent search results; monitoring preparation and filing of patent applications, providing assistance in responding to patent office actions; and providing recommendations regarding US and foreign patent processes, costs, and alternatives.
Serve as a liaison between OTM, UIUC Legal Counsel, and outside patent counsel regarding the selection, engagement process and authorization/approval of expenditures for outside counsel.
Review and approve invoices.
Assist with drafting patent licenses and other intellectual property agreements.
Monitor actions and scheduled due dates for US and foreign patent process to ensure timely responses.
Manage inventorship, ownership, and assignment issues and decision-making.
Maintain and organize patent case files.
Keep abreast of changes in patent laws and procedures.
Work with patent counsel to manage patent costs.
Assist in the preparation of the patent budget.
Provide ongoing training and updates on patent subjects.
Review all correspondence with patent counsel and take appropriate actions as required.
Participate in the development of OTM infrastructure, policies, and procedures.
Oversee accuracy and completeness of database patent or patent-related records.
Prepare Excel reports as needed from database records on patent and patent-related matters.
Work with interns to improve searching and inventor interviewing processes, and provide mentoring for interns interested in patent law.
Prepare and file certain provisional patent applications.
Participate in campus outreach to educate faculty, students and staff on intellectual property related manners.
Manage activities of patent fellow.
Candidates must possess a bachelor’s degree in a physical science, engineering or related field with one to three years working knowledge of patent filing and prosecution procedures. Education must qualify the candidate to take the examination for registration to practice before the United States Patent and Trademark Office. Other requirements include: detail oriented with multi-tasking and strong prioritizing skills; excellent verbal and written communications skills to effectively interact with University and departmental officials/staff; ability to work in a fast-paced environment under multiple deadlines; strong interpersonal skills to effectively communicate with all levels of professionals within the organization; proven teamwork skills; ability to use independent judgment and make sound decisions regarding patents and intellectual property; proficiency with Microsoft Office suite applications; demonstrated teamwork skills in a highly complex business environment; ability to work independently and exercise good judgment and discretion.
Preferred qualifications: Advanced degree in a physical science, engineering or related field; registered patent practitioner; registered Patent Agent, if not registered, preferably has the background to meet the USPTO qualifications to become certified as a Patent Agent.
Contact For full consideration, candidates must apply and submit a letter of application, resume, and names/addresses/phone numbers of three professional references by June 12, 2019 to: https://uajobs.hr.uillinois.edu/.
Additional Info Employer Type: Education Job Location: Urbana, Illinois
Dowd Scheffel PLLC is seeking candidates for our Technical Legal Assistant position. It is an entry-level position for a recent college graduate, preferably with a technical undergraduate degree, who wants to work in a challenging, entrepreneurial environment and is interested in learning the legal profession with an eye towards law school.
Dowd Scheffel is a boutique law firm focusing on intellectual property (“IP”) law, as well as appellate and litigation matters. Our firm was started by two former Federal Circuit clerks, and we are seeking detail-oriented, highly motivated individuals interested in the intersection of technology and the law. Ideally, you have a technical/science degree and are eager to gain hands-on, practical legal experience working for a small law firm. The size of our firm dictates that our Technical Legal Assistant gets opportunities to work closely with attorneys on all aspects of projects, from the mundane to the intellectually complex. We require flexibility, agility, pro-active thinking, and a team-oriented approach—and a sense of humor. This is a great opportunity to get hands-on experience prior to making the plunge into law school.
You will primarily work with the two founding partners to assist them with all aspects of the firm’s practice. Our work includes the full range of IP law, from developing ideas with clients and protecting them, through enforcement and/or defense. Our client advocacy includes post-grant proceedings before the U.S. Patent and Trademark Office (“USPTO”), district court litigation, appeals, and Supreme Court advocacy.
We expect an entrepreneurial attitude and a desire to do whatever it takes to serve the clients’ interests. Candidates must have a strong work ethic, excellent written and oral communication skills, and a desire to strengthen relationships with clients and tackle legal challenges in a fast-paced environment. At the same time, we treat our Technical Legal Assistant as a colleague who is eager to learn from experienced attorneys.
Proofreading briefs, correspondence, and other written documents
Working with attorneys and legal assistants on client billable projects
Prepare, update, and maintain document indices, document and database management, basic research, organization of files, compilations of exhibits, proofreading and document retrieval from outside sources (Internet, libraries, courts and agencies)
Actively develop case management, cite-checking and research skills
Perform technical research and compile data as requested by attorneys
Assist with compilation and editing of briefs and applications to be submitted to courts and USPTO
Conduct patentability, right to use, and state-of-the-art patent searches
Manage and maintain case files and documents
Review, process and maintain client dockets for filing deadlines, including preparing reminders to attorneys and clients as needed
Assist with miscellaneous client-related projects
JOB SKILLS & QUALIFICATIONS:
Undergraduate degree, preferably in a science or engineering discipline preferred such as chemistry, biology, chemical engineering, biochemistry, and other related major
Preferred interest in the legal profession, although that is not a requirement
Ability to quickly learn and utilize various software tools and systems including Microsoft Office suite, Adobe, Westlaw, IP databases, and other online resources
Ability to handle multiple projects under pressure, meet deadlines, and be a strong team player
Strong attention to detail, excellent communication, organizational, and interpersonal skills
Experience with U.S. patents and the USPTO is preferable, but not required
Contact To apply, please email firstname.lastname@example.org. Applicants should submit a a resume, transcript(s), references, and any writing sample (if readily available).
Additional Info Employer Type: Law Firm Job Location: Washington, D.C.
Guntin & Gust is seeking highly skilled and productive IP Prosecution Paralegals and Patent Administrators.
As a Paralegal you will prepare written correspondence to clients and foreign counsel, perform docketing, manage client portfolios, generate filing documents, generate status reports and interact with clients concerning routine matters.
As a Patent Administrator you will work closely with the paralegals and the office manager to perform tasks associated with patent prosecution and administration. Such tasks may include, for example, entering prior art search results into our docketing system, downloading prior art references into our file system, generating draft outlines for the attorneys to use during client calls, entering items from timesheets into our billing system, and so on. The firm will provide training so that a patent administrator who is talented and motivated to learn new and challenging tasks can eventually grow into a paralegal position.
Each position requires a team player who works well independently and must be comfortable working with attorneys and staff at all levels. The position also requires initiative and flexibility in handling a variety of responsibilities.
We offer full-time employees full benefits paid by the firm and a competitive compensation package. Our firm is ideal for motivated and detail oriented candidates with a strong work ethic.
G&G is proud to be an equal opportunity workplace committed to creating a diverse, inclusive and respectful environment for our team.
A Bachelor’s Degree is required for either position. An accounting or business background is a plus. For Paralegal status, at least 2+ years of experience in IP practice at a law firm is required. For Patent Administrator status, 2+ years in a professional field is required - experience in IP practice would be considered a plus.
Muncy, Geissler, Olds & Lowe, P.C. seeks one (1) electrical and one (1) chemical patent attorney, patent agent, or technical advisor. Applicants must have 2 years of experience and an undergraduate degree in an applicable field, and preferably have an advanced degree such as a PhD, LLM, or JD.
The chemical position requires a background in chemical engineering, such as organic chemistry, inorganic chemistry, physical chemistry, solid-state chemistry, biomolecular chemistry, electrochemistry, and/or industrial chemistry. Specific areas of expertise could include semiconductors, organic and inorganic chemical products, pharmaceutical chemistry, materials science, compositions, catalysts, polymer chemistry, nanomaterials, etc. In addition, the ability to work on prosecution of mechanical patent applications would be beneficial.
The electrical position requires a background in electrical engineering. Specific areas of expertise could include electrical circuits, semiconductor devices, computers, data processing, transistors, active solid-state devices, control systems, electrical resistors, electrophotography, energy storage, radiant energy, nanotechnologies, optics, sensors, signal and image processing, etc.
Job duties include drafting applications, drafting claim amendments, preparing responses to office actions including addressing 35 USC 101, 112, 102, and 103 rejections, preparing appeal documents such as appeal briefs, reply briefs, etc., conducting interviews with Examiners, preparing opinions, reviewing outgoing client correspondence and USPTO submissions, complying with USPTO and MGIP rules and regulations, and other projects on an as-needed basis.
Contact Interested applicants must submit a cover letter and resume to email@example.com. We are located in the Washington D.C. metropolitan area. Applicant will preferably work on-site in our Fairfax office, but a remote position could be considered for the ideal candidate.
Additional Info Employer Type: Law Firm Job Location: Fairfax, Virginia
Muncy, Geissler, Olds & Lowe, P.C. provides client counseling in the field of intellectual property law, including the electrical, mechanical, chemical, biotechnology, electronic, wireless technology, design, and other fields. Most of our attorneys have science or technical degrees, and many have experience working in industry. In addition, a number of our attorneys worked as patent examiners at the United States Patent and Trademark Office before practicing law.
We provide legal services to large domestic and foreign corporations and to a wide range of mid-sized and start-up organizations. Our technical, business, and legal experience allows us to assist our clients in obtaining protection for their intellectual property in an efficient and cost-effective manner.
Oliff PLC, a full service IP Law firm with offices in Alexandria, Virginia, is seeking Patent Attorneys with a background in Electrical Engineering or Mechanical Engineering or closely related fields for the Alexandria office.
Background in optics a plus. Applicants should have at least two years of patent prosecution experience in a law firm, and patent drafting experience required. Positions involve all aspects of patent prosecution, with opportunities for increasing levels of responsibility and movement into other areas of our IP practice. Competitive salary and benefits package. Oliff PLC is an equal opportunity employer.
Contact To apply, please email firstname.lastname@example.org. Please submit a cover letter and resume for speedy consideration.
Additional Info Employer Type: Law Firm Job Location: Alexandria, Virginia