Coordinate administration of US and foreign patent applications and other legal protection of UIUC technologies.
Work with OTM technology managers and UIUC inventors during the technology evaluation and patenting process, including: assisting in assembly of supporting data and documentation; reviewing patent search results; monitoring preparation and filing of patent applications, providing assistance in responding to patent office actions; and providing recommendations regarding US and foreign patent processes, costs, and alternatives.
Serve as a liaison between OTM, UIUC Legal Counsel, and outside patent counsel regarding the selection, engagement process and authorization/approval of expenditures for outside counsel.
Review and approve invoices.
Assist with drafting patent licenses and other intellectual property agreements.
Monitor actions and scheduled due dates for US and foreign patent process to ensure timely responses.
Manage inventorship, ownership, and assignment issues and decision-making.
Maintain and organize patent case files.
Keep abreast of changes in patent laws and procedures.
Work with patent counsel to manage patent costs.
Assist in the preparation of the patent budget.
Provide ongoing training and updates on patent subjects.
Review all correspondence with patent counsel and take appropriate actions as required.
Participate in the development of OTM infrastructure, policies, and procedures.
Oversee accuracy and completeness of database patent or patent-related records.
Prepare Excel reports as needed from database records on patent and patent-related matters.
Work with interns to improve searching and inventor interviewing processes, and provide mentoring for interns interested in patent law.
Prepare and file certain provisional patent applications.
Participate in campus outreach to educate faculty, students and staff on intellectual property related manners.
Manage activities of patent fellow.
Candidates must possess a bachelor’s degree in a physical science, engineering or related field with one to three years working knowledge of patent filing and prosecution procedures. Education must qualify the candidate to take the examination for registration to practice before the United States Patent and Trademark Office. Other requirements include: detail oriented with multi-tasking and strong prioritizing skills; excellent verbal and written communications skills to effectively interact with University and departmental officials/staff; ability to work in a fast-paced environment under multiple deadlines; strong interpersonal skills to effectively communicate with all levels of professionals within the organization; proven teamwork skills; ability to use independent judgment and make sound decisions regarding patents and intellectual property; proficiency with Microsoft Office suite applications; demonstrated teamwork skills in a highly complex business environment; ability to work independently and exercise good judgment and discretion.
Preferred qualifications: Advanced degree in a physical science, engineering or related field; registered patent practitioner; registered Patent Agent, if not registered, preferably has the background to meet the USPTO qualifications to become certified as a Patent Agent.
Contact For full consideration, candidates must apply and submit a letter of application, resume, and names/addresses/phone numbers of three professional references by June 12, 2019 to: https://uajobs.hr.uillinois.edu/.
Additional Info Employer Type: Education Job Location: Urbana, Illinois
Dowd Scheffel PLLC is seeking candidates for our Technical Legal Assistant position. It is an entry-level position for a recent college graduate, preferably with a technical undergraduate degree, who wants to work in a challenging, entrepreneurial environment and is interested in learning the legal profession with an eye towards law school.
Dowd Scheffel is a boutique law firm focusing on intellectual property (“IP”) law, as well as appellate and litigation matters. Our firm was started by two former Federal Circuit clerks, and we are seeking detail-oriented, highly motivated individuals interested in the intersection of technology and the law. Ideally, you have a technical/science degree and are eager to gain hands-on, practical legal experience working for a small law firm. The size of our firm dictates that our Technical Legal Assistant gets opportunities to work closely with attorneys on all aspects of projects, from the mundane to the intellectually complex. We require flexibility, agility, pro-active thinking, and a team-oriented approach—and a sense of humor. This is a great opportunity to get hands-on experience prior to making the plunge into law school.
You will primarily work with the two founding partners to assist them with all aspects of the firm’s practice. Our work includes the full range of IP law, from developing ideas with clients and protecting them, through enforcement and/or defense. Our client advocacy includes post-grant proceedings before the U.S. Patent and Trademark Office (“USPTO”), district court litigation, appeals, and Supreme Court advocacy.
We expect an entrepreneurial attitude and a desire to do whatever it takes to serve the clients’ interests. Candidates must have a strong work ethic, excellent written and oral communication skills, and a desire to strengthen relationships with clients and tackle legal challenges in a fast-paced environment. At the same time, we treat our Technical Legal Assistant as a colleague who is eager to learn from experienced attorneys.
Proofreading briefs, correspondence, and other written documents
Working with attorneys and legal assistants on client billable projects
Prepare, update, and maintain document indices, document and database management, basic research, organization of files, compilations of exhibits, proofreading and document retrieval from outside sources (Internet, libraries, courts and agencies)
Actively develop case management, cite-checking and research skills
Perform technical research and compile data as requested by attorneys
Assist with compilation and editing of briefs and applications to be submitted to courts and USPTO
Conduct patentability, right to use, and state-of-the-art patent searches
Manage and maintain case files and documents
Review, process and maintain client dockets for filing deadlines, including preparing reminders to attorneys and clients as needed
Assist with miscellaneous client-related projects
JOB SKILLS & QUALIFICATIONS:
Undergraduate degree, preferably in a science or engineering discipline preferred such as chemistry, biology, chemical engineering, biochemistry, and other related major
Preferred interest in the legal profession, although that is not a requirement
Ability to quickly learn and utilize various software tools and systems including Microsoft Office suite, Adobe, Westlaw, IP databases, and other online resources
Ability to handle multiple projects under pressure, meet deadlines, and be a strong team player
Strong attention to detail, excellent communication, organizational, and interpersonal skills
Experience with U.S. patents and the USPTO is preferable, but not required
Contact To apply, please email email@example.com. Applicants should submit a a resume, transcript(s), references, and any writing sample (if readily available).
Additional Info Employer Type: Law Firm Job Location: Washington, D.C.
Guntin & Gust is seeking highly skilled and productive IP Prosecution Paralegals and Patent Administrators.
As a Paralegal you will prepare written correspondence to clients and foreign counsel, perform docketing, manage client portfolios, generate filing documents, generate status reports and interact with clients concerning routine matters.
As a Patent Administrator you will work closely with the paralegals and the office manager to perform tasks associated with patent prosecution and administration. Such tasks may include, for example, entering prior art search results into our docketing system, downloading prior art references into our file system, generating draft outlines for the attorneys to use during client calls, entering items from timesheets into our billing system, and so on. The firm will provide training so that a patent administrator who is talented and motivated to learn new and challenging tasks can eventually grow into a paralegal position.
Each position requires a team player who works well independently and must be comfortable working with attorneys and staff at all levels. The position also requires initiative and flexibility in handling a variety of responsibilities.
We offer full-time employees full benefits paid by the firm and a competitive compensation package. Our firm is ideal for motivated and detail oriented candidates with a strong work ethic.
G&G is proud to be an equal opportunity workplace committed to creating a diverse, inclusive and respectful environment for our team.
A Bachelor’s Degree is required for either position. An accounting or business background is a plus. For Paralegal status, at least 2+ years of experience in IP practice at a law firm is required. For Patent Administrator status, 2+ years in a professional field is required - experience in IP practice would be considered a plus.
Muncy, Geissler, Olds & Lowe, P.C. seeks one (1) electrical and one (1) chemical patent attorney, patent agent, or technical advisor. Applicants must have 2 years of experience and an undergraduate degree in an applicable field, and preferably have an advanced degree such as a PhD, LLM, or JD.
The chemical position requires a background in chemical engineering, such as organic chemistry, inorganic chemistry, physical chemistry, solid-state chemistry, biomolecular chemistry, electrochemistry, and/or industrial chemistry. Specific areas of expertise could include semiconductors, organic and inorganic chemical products, pharmaceutical chemistry, materials science, compositions, catalysts, polymer chemistry, nanomaterials, etc. In addition, the ability to work on prosecution of mechanical patent applications would be beneficial.
The electrical position requires a background in electrical engineering. Specific areas of expertise could include electrical circuits, semiconductor devices, computers, data processing, transistors, active solid-state devices, control systems, electrical resistors, electrophotography, energy storage, radiant energy, nanotechnologies, optics, sensors, signal and image processing, etc.
Job duties include drafting applications, drafting claim amendments, preparing responses to office actions including addressing 35 USC 101, 112, 102, and 103 rejections, preparing appeal documents such as appeal briefs, reply briefs, etc., conducting interviews with Examiners, preparing opinions, reviewing outgoing client correspondence and USPTO submissions, complying with USPTO and MGIP rules and regulations, and other projects on an as-needed basis.
Contact Interested applicants must submit a cover letter and resume to firstname.lastname@example.org. We are located in the Washington D.C. metropolitan area. Applicant will preferably work on-site in our Fairfax office, but a remote position could be considered for the ideal candidate.
Additional Info Employer Type: Law Firm Job Location: Fairfax, Virginia
Muncy, Geissler, Olds & Lowe, P.C. provides client counseling in the field of intellectual property law, including the electrical, mechanical, chemical, biotechnology, electronic, wireless technology, design, and other fields. Most of our attorneys have science or technical degrees, and many have experience working in industry. In addition, a number of our attorneys worked as patent examiners at the United States Patent and Trademark Office before practicing law.
We provide legal services to large domestic and foreign corporations and to a wide range of mid-sized and start-up organizations. Our technical, business, and legal experience allows us to assist our clients in obtaining protection for their intellectual property in an efficient and cost-effective manner.
Oliff PLC, a full service IP Law firm with offices in Alexandria, Virginia, is seeking Patent Attorneys with a background in Electrical Engineering or Mechanical Engineering or closely related fields for the Alexandria office.
Background in optics a plus. Applicants should have at least two years of patent prosecution experience in a law firm, and patent drafting experience required. Positions involve all aspects of patent prosecution, with opportunities for increasing levels of responsibility and movement into other areas of our IP practice. Competitive salary and benefits package. Oliff PLC is an equal opportunity employer.
Contact To apply, please email email@example.com. Please submit a cover letter and resume for speedy consideration.
Additional Info Employer Type: Law Firm Job Location: Alexandria, Virginia
Sandvik Hyperion is seeking a Patent and Trademark Administrator / Paralegal. In this role, you will be part of the Legal team responsible for handling all aspects of the company’s Intellectual Property.
Responsibilities for the position will include:
Maintain docketing database for US and foreign patents and trademarks.
Review, monitor and attend to deadlines on IP/legal dockets.
Prepare filings and other IP/legal documents for the patent/trademark office.
Organize and help facilitate IP portfolio reviews and invention disclosures.
Maintain records of contracts, non-disclosure agreements and other legal documents.
Support IP and legal professionals in the company.
Participate and conduct training as and when required.
Create and foster a “Safety First” culture.
Conduct business in an ethical manner in compliance with the company’s policies.
The ideal candidate for this position will possess a BA/BS Degree (4 years relevant work experience will be considered in lieu of a degree) with at least two years of experience as a patent administrator. Paralegal certification is a plus. Specific skill sets required / desired for this position include:
Knowledge and understanding of Intellectual Property processes (US &PCT) is essential.
Exposure to systems handling trademarks is highly desirable.
Experience with database systems like CPI, FoundationIP etc. is desirable.
Experience with foreign filings is preferred, but not necessary.
Excellent written and verbal communication skills.
Strong computer skills with Microsoft Office, Adobe etc.
Self-motivated and adept at multi-tasking and prioritizing to meet strict deadlines.
Clairvolex Inc. is seeking a paralegal who will be primarily responsible for US patent paralegal functions for one or more customers. Quality control and direct, hands-on supervision of paralegal and administrative processes connected with filing and prosecuting patent applications until grant and post-grant maintenance of issued patents are key responsibilities. The candidate is expected to function as a mentor and a subject matter expert (SME) for a large team in the IPMS (Intellectual Property Management Solutions) business unit in India.
The role requires the candidate to have first-hand knowledge of patent prosecution at the USPTO, European Patent Office, though the PCT system of WIPO and other main national IP offices.
Acting as the primary customer contact for US based clients relative to paralegal, docketing and admin related projects will be an important aspect of this role. Client relationship management (CRM), in general, and oversight and management of billing and other administrative functions connected with CRM are functions the candidate will be expected to perform.
Paralegal will be responsible for the following:
a) 100% compliance of docket deadlines for one or more customers in relation to their patent applications portfolio.
b) Coordinating patent prosecution matters with the Paralegal Manager and the office of the Chief IP officer, Outside Counsels and in-house paralegals of the customers.
c) Overseeing paralegal, docketing and admin functions of IPMS team relative to the customers for which the senior paralegal is responsible for.
d) Subject matter oversight and supervision on matters concerning IDSes at the USPTO, first and supplementary IDSs, Citation Matrix, online IDS filing, patent watch, post allowance review, issued patent proofreading and such other paralegal and admin functions.
e) Import training on paralegal functions to the team in India.
f) Quality control of the work-products generated by the IPMS team, in general, and in particular in relation to the Customers for which the Senior Paralegal/Paralegal Manager has primary responsibility.
g) Train, coach and mentor un-trained or trainee paralegals and docketers.
h) Offer technical support, subject matter expertise, and solutioning support to sales and business development team
i) When required travel to client facilities for on-site reviews
j) When required attend potential customer presentations
k) Manage any special projects that Paralegal Manager or Clex Associate Vice President will require from time to time.
l) Attend client sales and marketing meetings, internal sales meetings, Clex strategy meetings when asked
m) Develop training materials and offer training to Clairvolex employees in relation to US paralegal functions
n) Participate in process building, process innovation, automation and similar activities directed at organization development.
o) Help in establishing the Clairvolex brand globally, may be asked to attend conferences, networking events, road-shows and also carry out regular visits to various potential and existing client facilities.
p) Provide every possible sales and marketing support including by offering online presentations, attending conference calls to render presentations on service lines and related processes, making client specific proposals, and obtaining client references (if and when specifically required).
Educational/professional qualifications: US Patent Paralegal. Should be qualified to function as a paralegal in the United States. Must possess a degree from a US university. Formal paralegal training is an added advantage.
Experience: Not less than 8 years as a paralegal at a US IP law firm, or the patent prosecution practice of a GP firm or at an in-house patent operation. Should have handled a large volume of patent preparation and prosecution matters.
Compensation: Commensurate to industry/law firm standards in the United States.
Position open as on date.
Reports to: Paralegal Manager
Reported by: The role may have functional reporting by members of the IPMS team in India.
Compensation: Commensurate with US industry standards. Standard benefits as per Company policy.
Business Domain: Intellectual Property Services and Solutions
Contact To apply, email Prerna Jain at: firstname.lastname@example.org. Please include a brief note on your Paralegal & Docketing experience.
Additional Info Employer Type: Small Corporation Job Location: Preferred Salt Lake City, Utah (or can be based anywhere in the U.S.)
Sherwin Williams is seeking an Intellectual Property/Patent Paralegal. The Intellectual Property/Patent Paralegal and Trademark position is responsible for providing legal and administrative support to in-house IP counsel. Legal support includes, without limitation, those tasks and responsibilities generally performed by IP paralegals in law firms and corporate legal departments.
Intellectual Property/Patent portfolio management, documentation, docketing and maintenance:
Acquire and maintain knowledge of company systems, tools and processes and procedures related to the documentation and protection of IP assets worldwide.
Collaborate with business units and corporate departments on the collection, preparation and filing of documents and related correspondence for IP assets.
Assist attorneys with IP filings, correspondence and docketing and daily practice management.
Possess and maintain knowledge of systems and procedures for protection of IP assets with government and administrative agencies worldwide.
Intellectual Property/Trademark Support:
Conduct computer searches to determine availability of proposed trademarks.
Prepare and file domestic trademark applications, affidavits and renewals.
Coordinate with foreign counsel to file foreign trademark applications, affidavits and renewals.
Prepare documents necessary to assert or defend trademark oppositions and cancellations.
Monitor U.S. publications for potential infringement of the Company’s trademarks.
Maintain electronic docketing system for trademark activities.
Docketing (including processing IP communications to and from outside/foreign counsel and the USPTO and docketing due dates as necessary), document preparation (including filing papers, draft responses, information disclosure statements), electronic filing, foreign and international IP filings (including corresponding with foreign associates), coordinating annuities, assisting attorneys with IP filing metrics, cost reduction projects and internal process efficiencies (including maintaining a best practices handbook for IP matters).
Administrative support may include, without limitation, the oversight and use of electronic matter management, docketing, billing and budgeting systems, the processing of new matters and the preparation of various reports and analyses.
High school diploma or equivalent
Paralegal Certification OR Associate Degree in Paralegal Studies
Bachelor’s Degree or equivalent experience
KNOWLEDGE & EXPERIENCE:
Minimum 1 year of IP legal or administrative experience
Familiarity and expertise with IP rules, regulations and procedures
More than five years of job-related experience.
Equal Opportunity Employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex,
sexual orientation, gender identify, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, citizenship status, marital status or any other consideration prohibited by law or contract.
Additional Info Employer Type: Large Corporation Job Location: Minneapolis, Minnesota
Founded in 1866, The Sherwin-Williams Company is a global leader in the manufacture, development, distribution, and sale of paints, coatings and related products to professional, industrial, commercial, and retail customers. The company manufactures products under well-known brands such as Sherwin-Williams®, Valspar®, HGTV HOME® by Sherwin-Williams, Dutch Boy®, Krylon®, Minwax®, Thompson’s® Water Seal®, Cabot® and many more. Sherwin-Williams® branded products are sold exclusively through a chain of more than 4,100 company-operated stores and facilities, while the company’s other brands are sold through leading mass merchandisers, home centers, independent paint dealers, hardware stores, automotive retailers, and industrial distributors. The company supplies a broad range of highly-engineered industrial and OEM coatings for wood and general industrial, coil, packaging, protective and marine, and transportation applications worldwide. Our 60,000 employees are diverse, innovative and passionate. With a variety of rewarding and challenging opportunities, Sherwin-Williams is a great place to find a career that takes you places.
• At least 5+ years of experience specifically in US/foreign trademark prosecution (search, filings and responses to office actions), domain name disputes, TTAB proceedings, trademark/patent litigation, licensing, and cease and desist letters.
• IP litigation experience in federal court - trademark, patent, copyright and/or corporate/contracts.
• Large law firm or IP boutique law firm experience required.
• Proven record of client development, must have at least a few portable clients as proof.
• At least one state bar license required.
Contact If you are interested in working with us, please send a cover letter and resume to email@example.com.
Additional Info Employer Type: Law Firm Job Location: Nationwide or telecommute
Based at Arkema’s Corporate Offices and R&D Center in King of Prussia, PA, the Paralegal focuses on the delivery of high-quality, cost-effective legal services to the Senior Vice President & General Counsel, Deputy General Counsel - Intellectual Property, and patent and trademark services to the Intellectual Property Attorneys, their clients and projects as assigned. This position requires knowledge of legal, patent and trademark procedures, processes and terminology. The Paralegal, who will be part of a two person team, must be proficient with the filing process for intellectual property matters, as well as other procedures in the Intellectual Property area. Part-time applicants will be considered.
Specific job activities include (but are not limited to):
Maintain patent and trademark databases and dockets for all pending and granted patents & trademarks, including constructing and generating reports requested by attorneys and business units.
Maintain Intellectual Property support: review and recommend activities, technologies or processes to enhance productivity and reduce costs.
Review, docket and assignment of correspondence from the U.S. and foreign patent offices worldwide. Deliver correspondences to appropriate attorney and make suggestions, when appropriate, on required response.
Correspond with foreign agents on various patent matters including responsibility of all patent annuities.
Review patent family files for examination reports and prior art citations. Provide foreign agents with results of the foregoing. Instruct Administrative Assistants to prepare and file supplemental information disclosure statements with the U.S. Patent Office based on foreign examination reports.
Review formal papers for new patent applications to be filed in U.S. Patent Office for completeness and accuracy.
Keep abreast of changes to patent and trademark laws to maintain knowledge of changes in the administrative procedures required.
Manage the docketing of invention disclosures.
Assist with divestiture, acquisition, name change and assignment matters as they relate to intellectual property.
Prepare the Intellectual Property Department Monthly Report.
Provide information to business units regarding budgeting of patents and trademarks.
Initiate and carry out the foreign filing process, including the filing of foreign patent applications. Correspond and follow-up with business unit management and foreign agents.
Handle the payment of annuities required to maintain Foreign Patent portfolios.
Monitor and request funding for USPTO Deposit Account.
Perform trademark searches and provide opinions on availability to the business units.
File new trademark applications worldwide and renew of existing registrations.
Prepare responses and documents required for responding to trademark office actions worldwide.
Review Trademark Gazettes and watch service notices for possible infringements of trademarks.
Assist outside counsel in trademark infringement proceedings.
Maintain the title of trademarks in the U.S. and worldwide, including recording name changes and assignments.
EDUCATION / EXPERIENCE REQUIRED:
Associate's degree with a minimum of 5 years of intellectual property paralegal experience OR High school diploma with a minimum of 10 years of intellectual property paralegal experience
Paralegal certificate preferred
Position requires an independent, self-motivated & flexible individual with strong communication skills and the ability to interface effectively with individuals at various levels, both within and outside the company
Proficiency in Word, Excel and Access, CaseTrack and other intellectual property management software
Business process knowledge: Legal, Business Administration and technology systems
Excellent grammar and spelling; accurate typing and proofreading; proven PC skills
Ability to act with discretion in handling confidential information
Jefferson IP Law, a fifteen patent lawyer/patent agent law firm, is seeking a full time paralegal/legal assistant to work directly with senior partners and international clients in intellectual property matters. College degree, outstanding academic achievement, attention to details, highly-organized, analytical skills, strong writing and proofreading skills, and the ability to work independently are a must. Experience is preferred but open to entry-level recent college graduates. Healthcare, 401(k), life insurance, STD, LTD insurance, fringe benefits, etc.
Contact To apply, email a cover letter and resume to Michael Shin at: firstname.lastname@example.org. Please do not respond if you are a third party.
Additional Info Employer Type: Law Firm Job Location: Washington, D.C.
Holland & Hart is seeking an IP Specialist (a hybrid patent prosecution paralegal/patent administrator) to support their dynamic, growing electronics-focused patent practice in Denver or Boulder, CO. We represent some of the largest and most innovative technology companies in the world, and have a unique, collaborative environment focused on excellence, teamwork, and work/life balance. We offer excellent salaries, outstanding benefits, and an energizing, professional work environment.
Supporting our patent attorneys in docket and practice management
Various tasks associated with the preparation and prosecution of patent applications including:
Manage and perform range of duties related to an internal electronic file system
Generate templates for patent applications, and responses to various Office Actions (including but not limited to: a Filing Receipt, Notice to File Missing Parts, Response to Office Action, Notice of Publication, Notice of Allowance, Issue Notification; and Letters Patent) as they relate to correspondence/filing with USPTO, PCT, and foreign associates
Prepare additional templates for various legal documents (Declaration, Powers of Attorney, Assignments)
Review formalities of filed patent documents to ensure proper form, including Filing Receipts, Declarations, Recordings, Information Disclosure Statements, allowed patents ready to issue, etc.)
Perform electronic filings at the USPTO
Managing new client intake and opening of matters
Performing a variety of patent support and administrative tasks as needed
Requirements: While paralegal and patent prosecution experience is preferred we are considering all career-focused, interested candidates who are able to demonstrate that he/she:
Has exceptional attention to detail and proofreading skills.
Is motivated to excel with a positive, team-oriented attitude.
Has a strong work ethic and prefers to keep busy.
Is able to quickly learn and comprehend complex and highly-technical concepts and processes.
Has superior oral and written communication skills.
Thinks critically to understand how each task fits into the broader workflow.
Always seeks to maximize the efficient use of technology available and strives to make tasks easier and more efficient.
Is proficient in the Microsoft Office suite of products (Outlook, Word, Excel, and PowerPoint are requirements, Visio is a plus).
Wants to be part of, and would thrive in, a dynamic, professional, growing patent practice.
Gazdzinski & Associates, PC, a San Diego (Rancho Bernardo) intellectual property law firm, is seeking Foreign Patent Specialist Paralegal to join our growing team. Candidate must be experienced in foreign patent prosecution, including preparing and filing PCT and foreign patent applications, and related formality requirements. Two or more years of foreign filing experience preferred. Candidate must have knowledge of foreign patent rules/regulations and have experience working with foreign patent offices and attorneys. Qualified candidates will possess the ability to work as part of a team in a deadline-driven and fast-paced environment and possess good oral and written communication skills. U.S. patent prosecution experience a plus. Competitive salary and benefits. Salary commensurate with experience/knowledge.
Our law firm is currently seeking a qualified applicant to fill the position of Legal Assistant/Paralegal. The Legal Assistant/Paralegal will be responsible for managing day-to-day operations of the law firm, including carrying out administrative services, providing support to the legal team along with preparing and filing legal documents with the USPTO and also foreign patent offices as well as corresponding with foreign local counsel. The ideal candidate for this position has a strong work ethic, exceptional problem solving skills and is comfortable working in a fast-paced and dynamic workplace.
The candidate will provide secretarial support to attorneys related to the patent prosecution process including:
Preparing routine correspondence, reading and routing mail, file maintenance;
Preparing applications, responses and other patent prosecution documents for filing with the United States Patent and Trademark Office (USPTO) and reporting filings to clients;
Monitoring, processing and satisfying attorney's dockets;
Experience is a plus.
About Reising Ethington P.C.:
Since its founding in Detroit in 1865, Reising Ethington has specialized solely in the practice of intellectual property (IP) law. Areas of expertise include IP prosecution and litigation, managing worldwide patent and trademark portfolios, trade secrets, licensing and other IP-related agreements. The firm represents some of the world's most innovative and foremost IP owners: automotive manufacturers and suppliers, medical technology companies, aerospace companies, universities, industrial equipment makers, robotics companies, and consumer product companies.
Reising Ethington makes it a priority to attract great employees and to keep them. This is evidenced by the professionalism and long term stability of our work force, from our attorneys to our staff. In addition to competitive wages, we offer many other benefits including, but certainly not limited to, competitive health care coverage, paid time off and a profit sharing plan for retirement.
If you meet the requirements above and believe that you would be a great long term contribution to our team, we would love to hear from you.
Buchanan Ingersoll & Rooney PC is recruiting for a Patent Prosecution Secretary in their Alexandria, VA office. The Patent Prosecution Secretary will support members of our Intellectual Property Group.
Providing domestic and foreign patent prosecution secretarial support to attorneys and patent agents;
Preparing applications, responses and other patent prosecution documents for filing with the United States Patent and Trademark Office "USPTO" and reporting filings to clients;
Reviewing and maintaining attorney's dockets and entering their time into DTE on a daily basis;
Offering support for miscellaneous client-related projects;
Performing general secretarial duties including but not limited to preparing routine correspondence, reading and routing mail, file maintenance, and screening attorney's incoming telephone calls.
Skills and Requirements:
3+ years of patent prosecution secretarial experience with domestic and foreign patent prosecution preferably in a law firm environment.
Display excellent knowledge of and the ability to interpret and utilize current domestic and foreign patent prosecution procedures, correspondence and documents.
Ability to prepare USPTO filings, draft correspondence to clients and enter attorney's time utilizing proper grammar and accurate spelling.
Excellent oral, written, and interpersonal communication skills.
Ability to work as a team with your peers and attorneys.
Knowledge of and proficiency in using Microsoft Word, Excel, and Outlook.
Typing speed of 60 - 70 WPM; ability to produce accurate and attractive letters, USPTO filings, documents and reports.
Good proof reading and editing skills - attention to detail is a must.
Experience working with Lecorpio a plus, though not required.
Buchanan Ingersoll and Rooney PC offer a benefits package that includes
Additional Info Employer Type: Law Firm Job Location: Alexandria, Virginia
At Buchanan Ingersoll & Rooney PC, working together - to serve clients and to serve each other - is what we're all about. Our Firm has multiple offices in Florida, New Jersey, New York and Pennsylvania, as well as offices in California, Delaware, North Carolina, Virginia and Washington, D.C.; we are always looking for talented professionals to join our team.
LSI Solutions is seeking a Patent Administrative Assistant to apply his/her experience, knowledge, organization skills, and communication skills to work closely with LSI’s in-house patent agent to facilitate and support intellectual property efforts.
The Patent Administrative Assistant executes administrative duties for the Intellectual Property Team, ensuring that an accurate and effective IP docket is maintained, while enabling efficient usage of patent practitioner time. Activities will be of a scheduled and unscheduled nature. Travel may be required, but is not anticipated. Position may involve frequent & prolonged standing and some lifting.
Essential Job Duties & Responsibilities
Reviewing and docketing incoming patent correspondence;
Preparing forms/paperwork associated with the filing of U.S. and international patent applications;
Preparing docket reports;
Obtaining copies of U.S. and international patent documents;
Keeping various patent files up-to-date with correspondence from both counsel and patent offices;
Preparing shells for responses to various patent office actions;
Uploading electronic documents to the U.S. Patent Office;
Preparing documents for hard-copy filing with the patent office;
Preparing information disclosure statements;
Communicating effectively and professionally with outside counsel and in-house personnel;
Documenting administrative procedures;
All other duties as assigned.
Reasonable typing speed (~40WPM), but highly accurate;
Attention to detail and accuracy when entering names, numbers, addresses, dates, and other information;
Ability to keep highly confidential information confidential;
Ability to accurately review/proofread long documents which may have unfamiliar terms;
Ability and willingness to learn on the job (enjoyment of ongoing-learning is a must);
Receptive to training and constructive criticism;
Works independently but is comfortable asking questions and receiving direction;
Extremely organized and willing to learn/follow a patent filing system and to keep patent files up-to-date;
Adept with Microsoft Windows and MS-Office 2010/2013 (specifically with MS-Word, MS-Outlook, MS-Excel, and MS-PowerPoint. Experience with MS-Access is a plus.)
Comfortable preparing and updating reports based on information gathered from multiple sources;
Comfortable documenting procedures;
Excellent communication skills;
Comfortable following detailed checklists for certain activities;
Ability to multi-task and manage time;
Flexibility and dedication to work towards time sensitive deadlines.
Has experience working in an administrative capacity with one or more patent agents/attorneys;
Has an administrative understanding of the patent application/prosecution process and related forms for U.S., PCT, and foreign patents;
Experienced in reviewing incoming patent correspondence for accuracy and to flag potential issues;
Experienced in docketing actions for patent matters;
Experienced in preparing patent docketing reports;
Knows how to obtain copies of U.S. and international patent documents;
Experienced in keeping patent matter files up-to-date;
Experienced in keeping a USPTO Deposit Account up-to-date;
Experienced in preparing shell responses for patent office actions;
Experienced in uploading documents electronically with the U.S. Patent Office in preparation for electronic filing;
Experienced in properly filing/submitting paper documents to the US Patent Office (as opposed to electronic filing);
Experienced in preparing patent information disclosure statements;
Experienced in flagging certain professional reading opportunities relative to patent law (for example, from the Official Gazette (USPTO), from the Federal Register, or from the USPTO website);
Experienced in communicating professionally with outside counsel (both U.S. and foreign), mainly by email, but also by telephone.
At a minimum, a High School Diploma is required.
Successful completion of secretarial/administrative classes or equivalent experience is preferred. A B.A. or B.S. degree (preferably secretarial, paralegal, or administrative-related) is also preferred, but is not necessary.
The successful candidate will possess above-average grades (especially in English and Writing), excellent communication skills, a good work ethic, and an ability & willingness to learn.
An active Notary Public license is preferred, however licensure can be obtained after hiring.
Candidate must meet certain legal requirements to obtain licensure.
LSI Solutions is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Minority/Female/Disability/Veteran
Baker Botts L.L.P. is currently seeking a Scientific Advisor / Patent Agent. As part of the firm’s Intellectual Property team, this position is responsible for performing highly complex and sensitive client work requiring a high level of professional capability and skill. The primary responsibilities of this position include preparing draft patent applications and draft response to communications from the USPTO. This role assists attorneys in the delivery of quality legal services to clients in an efficient and cost effective manner. The person in this position should have at least a bachelor’s degree in computer science, computer engineering or electrical engineering, be a self-starter and have a can-do attitude, possess excellent administrative skills, must have excellent academic credentials, experience writing patent applications. The person in this position must be qualified to sit for the patent bar, and preferably already be licensed to practice before the United States Patent and Trademark Office.
Essential Duties and Responsibilities
• Prepare draft patent applications in particular incorporating scientific aspects of inventions.
• Prepare draft responses to communications from U.S. and foreign patent offices with regard to factual and other scientific matters.
• Discuss the scientific aspects of inventions with clients and inventors and thereafter provide attorneys with a report on those discussions.
• Communicate with, and act as liaison between, inventors and Patent & Trademark Office in connection with all aspects of patent application process.
• Evaluate and report on the technological aspects of inventions and other scientific matters. Advise attorneys on general and specific technologies and investigate those technologies as needed.
• Draft, organize, analyze, review and summarize documents.
• Review and analyze client and other files.
• Conduct regulatory and factual research.
• Communicate face-to-face, by e-mail and by telephone with staff, clients, vendors, and PTO and agency personnel.
• Coordinate workflow with outside service providers.
• Organize and prioritize numerous tasks and complete them under time constraints in an efficient and cost effective manner.
• Identify and analyze complex patent issues and problems and implement solutions.
• Interact professionally with clients, lawyers, and employees at all levels and provide information with ordinary courtesy and tact while safeguarding confidentiality.
• Provide direction and guidance to legal support staff on specific issues, as appropriate.
• Stay abreast of technology trends and make recommendations regarding technology needs.
• Undertake continuing education, and remain abreast of current patent prosecution issues and trends, as required to maintain appropriate accreditation in the field.
• Perform miscellaneous job-related duties as assigned.
• Excellent communication skills, both oral and written.
• Ability to work well with internal and external clients.
• Strong aptitude of working with the USPTO.
• Strong organizational skills, problem solving skills and attention to detail.
• Customer service focused and
• Excellent strategic planning and organizational skills.
Knowledge and Skills
• Advanced working knowledge of database research principles, methods, techniques, and resources.
• Ability to analyze, interpret, and draw inferences from research findings, and prepare reports.
• Ability to provide operational guidance and leadership to technical staff in area of specialty.
• Strong investigative and problem resolution skills.
• Knowledge of principles, procedures, and standards for drafting a range of complex patent documentation in area of expertise.
• Ability to effectively communicate complex factual, technical information.
• Ability to develop and maintain recordkeeping systems and procedures.
• Ability to use independent judgment and to manage and impart confidential information.
• Strong interpersonal skills and the ability to work effectively with a wide range of individuals.
• Advanced oral and written communication skills.
• Knowledge of current and emerging developments and trends within area of expertise.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to learn and capably use various software packages.
• Ability to operate standard office equipment.
• Knowledge of and use of time management and project management strategies.
• Ability to facilitate individual and group meetings.
• Ability to understand and comply with confidentiality issues and ethical responsibilities
• Ability to travel to private and public buildings via private or public conveyance to assist in attending to client needs on legal matters.
• Within the resident office, there is daily contact with partners, associates, paralegals, and office personnel at all levels. There is a moderate amount of contact with these same groups in other offices.
• Outside the Firm, there is a moderate amount of contact with clients, vendor representatives and agency personnel.
• Must be able to sit and work at a computer for extensive periods of time;
• Must be able to routinely lift and carry files and other items up to 10 pounds;
• Must be able to function in a standard office environment.
• Ability to retrieve and distribute print volumes, push and pull packages, and books weighing up to 20 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high
Working Condition and Environment
• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
• This position is preferably a full-time position requiring a 5-day work week and standard hours as outlined in the firm policy manual.
• Additional hours will be required when necessary to meet established deadlines or stay current with occasional peaks in workload. Flexibility in working overtime evenings and weekends as required by assigned or overflow work.
• May require local and out of town travel.
• If resident office is San Francisco, may require regular travel to the Palo Alto office.
Candidates must have the following attributes and skill set to join our team:
College degree, cheerful and friendly demeanor with a good sense of humor, outstanding attention to detail, exceptional spelling, grammar, and proofreading skills, excellent listening and comprehension skills, great organizational skills, the ability to be a self-starter, willingness to perform entry-level functions as well as tackle higher-level projects, and a flexible “can-do” attitude. You must be proficient in Microsoft Office products (Word, Excel, Outlook).
Key responsibilities would include assisting in the preparation and filing of patent, trademark and copyright documents, including processing new applications, preparing related documents and correspondence, and performing other administrative duties.
We offer exceptional benefits, including a commuting allowance, health insurance with a health savings account, a 401(k) and profit sharing plan, and a liberal leave policy.
Contact Please send your: (1) resume; (2) cover letter; and (3) salary requirements to: email@example.com. No phone calls please! We look forward to hearing from you! An equal opportunity employer.
Additional Info Employer Type: Law Firm Job Location: Silver Spring, Maryland
SAIDMAN DESIGNLAW GROUP is a boutique intellectual property law firm located in downtown Silver Spring, 2 blocks from the Silver Spring Metro. We specialize in design law - protecting and enforcing rights in the aesthetic appearance of products. Our Fortune 100 clients rely on us to develop and execute cutting edge design protection strategies. We currently have an opportunity for an outstanding full time legal assistant with 3-5 years of experience, in intellectual property.
We are not your typical law firm. We are a tight-knit, team-oriented group. We work hard while we're here, but we are not here all the time; quality of life is important to each of us. Since most of our clients are out of the area, we enjoy being casually dressed. Working evenings and weekends is the rare exception rather than the rule.
Workman Nydegger, a premier intellectual property law firm, is seeking exceptional prosecution and litigation summer associates (1L and 2L) for 2016. Prosecution candidates must have a technical degree and will, preferably, have already passed the patent bar or at least registered to take the patent bar.