Legal Secretary – Intellectual Property – Law Firm – Alexandria, VA

Buchanan Ingersoll & Rooney PC is seeking an intellectual property legal secretary to work in their offices in Alexandria, VA.

Essential Duties and Responsibilities:

  • Prepare various documents required by clients and the U.S. Patent and Trademark office in support of client and patent applications.
  • Use the firm’s software tools to prepare USPTO patent prosecution forms, draft Office Action “shells,” and other patent office e-filings.
  • Upload, verify accuracy, and submit USPTO e-filings via EFS.
  • Record assignments using USPTO’s EPAS system.
  • Maintain accurate patent files in the firm’s electronic document management system (currently NetDocs).
  • Draft, revise, and send routine client correspondence and reporting e-mails.
  • Proofread all filing and correspondence for spelling, content, punctuation, and grammar.
  • Pre-process, flag, and clear tasks on assigned attorneys’ dockets.
  • Interact positively and effectively with other departments to support assigned attorneys.
  • Other duties as assigned.

Required Education/Experience:

  • A minimum of three years of patent prosecution experience.
  • High school diploma required. College degree a plus.
  • Knowledge of current US prosecution and worldwide patent laws, rules and some knowledge of USPTO online sites and related websites, including PAIR, EFS and EPAS is required.
  • Strong attention to detail and ability to produce accurate work product.
  • Ability to multi-task and meet tight deadlines.
  • Preferred experience with Foundation IP
  • Prior use of a document management system (NetDocs) a plus.
  • Excellent written/verbal communication skills and the ability to professionally interact with professionals, clients, and staff.
  • Proven work ethic.
  • Ability to problem-solve and anticipate issues/problems.
  • Ability to work overtime, as needed.

Apply online at:

Additional Info
Employer Type: Law Firm
Job Location: Alexandria, VA