Patent Coordinator II – Large Corporation – Melville, N.Y.

Canon USA, Inc. Canon U.S.A., currently seeking a Patent Coordinator II to join our Corporate office in Melville, NY. This position will support patent attorneys in day-to-day patent prosecution activities as well as provide general office support as needed to the Intellectual Property Division's Senior Director.


  • Provide patent prosecution administrative support, includes working with patent attorneys/agents to file formal papers
  • Maintain/update patent database as needed
  • Correspond with clients as needed
  • Assist in preparing routine legal documents and reports
  • Provide other administrative support as needed


  • Requires a High School diploma or equivalent, plus 2-5 years of patent prosecution administrative support experience.
  • Detail oriented with excellent verbal and written communication skills.
  • Basic MS Office skills (Word, Excel) and Adobe Acrobat

Canon is proud to be an equal opportunity employer. All applicants are considered for all positions without regard to race, religion, color, national origin, sex, age, sexual orientation, marital status, veteran status or disability.

Apply online by visiting this link:

Additional Info
Employer Type: Large Corporation
Job Location: Melville, New York

Canon U.S.A., Inc., headquartered in Melville, New York, is a leading provider of consumer, business-to-business, and industrial digital imaging solutions. With approximately $40 billion in global revenue, its parent company, Canon Inc. (NYSE:CAJ), ranks third overall in U.S. patents registered in 2012† and is one of Fortune Magazine's World’s Most Admired Companies in 2013. In 2013, Canon U.S.A. has received the Readers' Choice Award for Service and Reliability in the digital camera and printer categories for the tenth consecutive year, and for camcorders for the past three years. Canon U.S.A. is committed to the highest level of customer satisfaction and loyalty, providing 100 percent U.S.-based consumer service and support for all of the products it distributes. Canon U.S.A. is dedicated to its Kyosei philosophy of social and environmental responsibility. Canon U.S.A's extensive product line and digital solutions enable businesses and consumers worldwide to capture, store and distribute information. †Based on weekly patent counts issued by United States Patent and Trademark Office

Patent Paralegal – Large Corporation – Wooster, Ohio

Schaeffler, a global automotive and industrial supplier, is seeking a Patent Paralegal in Wooster, OH to support the Patent Group. This position is responsible for providing day to day support to Patent Attorneys.

Primary Responsibilities:

  • Cost tracking of attorneys' expenses and assistance with budgeting
  • Reporting of new inventions and prosecution expenses and maintenance fees
  • Preparing and filing formal documents with USPTO
  • Organizing Patent Committee Meetings
  • Organization of paper and electronic files not stored in the database
  • Comprehensive deadline tracking including individual to-do lists
  • Creation of database queries for diverse reporting requests
  • U.S. and PCT application filing and prosecution support
  • Management of dockets
  • Data entry and retrieval from IP databases

Qualified candidates will have:

  • Minimum 2 years experience in patent administration
  • Experience with docketing, database management, license agreement
  • Extensive experience with USPTO forms and electronic filing
  • Experience with electronic filing of PCT applications with the USPTO
  • Strong verbal & written communication skills
  • Fluency in German is an asset

Schaeffler is an Equal Opportunity / Affirmative Action Employer.

Apply online by visiting this link:

Additional Info
Employer Type: Large Corporation
Job Location: Wooster, Ohio

IP Specialist – Law Firm – Boulder, Colo.

As a premier regional law firm, Holland & Hart Holland & Hart has gained a reputation of providing its clientele with the highest quality legal services. Holland & Hart is seeking an IP specialist (a hybrid patent prosecution paralegal/patent secretary) to support their growing electronics patent practice in Boulder and/or Denver, CO.
Duties include supporting our patent attorneys in docket and practice management, the preparation and prosecution of patent applications at the USPTO, and performing a variety of patent support and administrative tasks.

Applicants must have substantive experience with patent prosecution, and desire to have a long term career in this field. Superior attention to detail and proofreading skills are required. Applicants must be proficient at using Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), and have excellent oral and written communication skills. Patent paralegal experience is highly desirable, as is skill at producing Microsoft Visio documents. Applicants should have the interest and ability to deal with highly-technical subject matter, including cutting-edge computer and electrical material. Excitement about IP, a strong work ethic, and a drive to excel are all necessary.

Specific Duties:

  1. Manage and perform range of duties related to electronic internal file system;
  2. Generate templates for patent applications, and responses to various Office Actions (including but not limited to: a Filing Receipt, Notice to File Missing Parts, Response to Office Action, Notice of Publication, Notice of Allowance, Issue Notification; and Letters Patent). These duties relate to filing/correspondence with USPTO, PCT, and foreign associates;
  3. Prepare additional templates for various legal documents (Declaration, Powers of Attorney, Assignments);
  4. Review formalities of filed patent documents to ensure proper form, including Filing Receipts, Declarations, Recordings, Information Disclosure Statements, allowed patents ready to issue, etc.);
  5. Perform electronic filings at USPTO;
  6. Manage intake and opening of matters; and
  7. Perform a range of administrative duties.

We offer excellent salaries, outstanding benefits, and a professional work environment. Qualified applicants are invited to submit a resume to: Charlene Moe, Holland & Hart, P.O. Box 8749, Denver, CO 80201 ; or fax (303) 295-8261. No phone calls please.

Additional Info
Employer Type: Law Firm
Job Location: Boulder, Colorado

IP Paralegal – Large Corporation – Denver, Colo.

logo for EchoStarEchoStar is seeking an IP Paralegal to assist and provide legal support and administration to intellectual property attorneys.

• Manage patent and trademark prosecution dockets and deadlines
• Prepare U.S. patent and trademark applications and prosecution documents for submission to USPTO
• Research patent, trademark and copyright issues
• Manage IP group files and prepare correspondence
• Serve as point of contact with outside counsel on both billing and substantive issues
• Otherwise support work of company IP attorneys

Basic Requirements:
• Bachelor's degree (B. A.) from four-year college or university
• At least two years of IP experience
• Proficient with Foundation IP or similar IP docketing system
• Proficient in performing legal research

Preferred Qualifications:
• Excellent writing and communication skills
• Able to prioritize work-load and work under a tight schedule
• Proficient in Microsoft Word and Excel
• Able to analyze legal documents for accuracy
• Able to work in a fast paced environment with fluctuating priorities and deadline

EchoStar provides a variety of benefits for all employees. In addition to health and wellness benefits that support a new era in healthcare management, we provide unique benefits including Tuition Reimbursement, Employee Stock Purchase, Discounted rates on HughesNet and Dish Network services, Slingbox discounts and much more. For a complete list of benefits and specific company detail please visit

Apply online at: EchoStar is an EEO employer (M/F/D/V).

Additional Info
Employer Type: Large Corporation
Job Location: Denver, Colorado

EchoStar delivers innovative products and services that power global communication, commerce and entertainment. Through our market-leading Digital Broadcast Centers across North America, we operate one the world’s largest and most advanced digital broadcast networks, serving over 17 million end users every day. Our historical pioneering development of market solutions such as satellite spot-beam technology, end-to-end MPEG4 video delivery, placeshifting, whole home DVR sharing and VSAT data network management have consistently set new standards in the industry.

Legal Secretary – Law Firm – Colorado Springs, Colo.

As a premier regional law firm, Holland & Hart Holland & Hart has gained a reputation of providing its clientele with the highest quality legal services. We currently have an opening in our Colorado Springs office for a Legal Secretary working with attorneys in the practice areas of Intellectual Property and Trademark.

The position will require previous legal secretarial experience, a detail oriented person with strong organizational skills and a knowledge and understanding of U.S. patent and trademark documents, filing procedures and deadlines, typing of 80 wpm and knowledge of MSWord. We offer excellent salaries, outstanding benefits, and a professional work environment. Holland & Hart LLP is an Equal Opportunity Employer.

Send resume and cover letter to Sharon Busheff via e-mail to or fax to 303-295-8261. No phone calls please.

Additional Info
Employer Type: Law Firm
Job Location: Colorado Springs, Colo.

Paid Internship – Law Firm – Bethesda, Md.

Plumsea Law Group, LLC Plumsea Law Group, LLCwill be starting a 4 month paid internship program for new JDs and new engineering or physics graduates who are interested in learning how to write high quality patent applications. The position is for an aspiring patent attorney or patent agent.

The first session is starts on October 15, 2013, and will be limited to five interns.

This is an intensive training program and each intern will be offered the chance to draft a number of new patent applications during the four month program. Some interns may be offered positions with the firm after the internship.

Submit your resume with grades/rank, a writing sample and cover letter explaining your interest in this opportunity. Please highlight relevant PTO / law firm / industry experience.

Interviews will be held the mornings of September 26, October 2, 3, 9 and 10. The interview will include a short writing portion.

Apply by emailing Patricia Hong at:

Additional Info:
Employer Type: Law Firm
Job Location: Bethesda, Maryland

Japanese Speaking Assistant – Law Firm – Washington, D.C.

Rabin & Berdo, PC, a boutique IP law firm in downtown Washington, D.C., is seeking an individual whose primary language is Japanese, and who is fluent in English, to work in a friendly, casual, and cooperative environment with opportunities for professional advancement.

Will include orally communicating with Japanese clients and the Firm’s attorneys in both Japanese and English, translating written communications between English and Japanese, and performing various administrative functions. The ideal candidate will have experience in the patent workplace, and/or a scientific or technical background. Representative clients include national and multinational corporations. Flexible work hours available.

Apply by emailing the firm at:

Additional Info:
Employer Type: Law Firm
Job Location: Washington, D.C.

Paralegal – Large Corporation – Austin, Texas

Tokyo Electron U.S. Holdings Tokyo Electron U.S. Holdings is seeking a Paralegal to work in its Austin, Texas offices.

• Prepare, file, and assist with U.S. and foreign prosecution of patent applications, including: (1) Preparation and execution of document pertinent to application filing, i.e., Application Data Sheets, Declarations, Assignments, etc.; (2) Compilation and loading of patent application documents for filing at USPTO EFS-web; (3) Preparation and submission of filing instructions to foreign associates; (4) Preparation of Information Disclosure Statements; (5) Recordation of patent assignments; (6) Preparation of PCT Request and compilation of patent document necessary for PCT filing; (7) Preparation of Office Action response boiler-plate, cited art, and other materials for IP Practitioners; and (8) Docketing of Invention Disclosures from inventors.
• Docket all incoming correspondence from the USPTO and domestic/foreign associates, and execute regular docket reports for IP practitioners, including following up with IP Practitioner activity, verifying attendance to deadlines, and reviewing progress on applications.
• Organize quarterly annuity reports for all US and EU sites, including statements from CPI Annuity and CPA Global, submit newly granted patent data to CPI/CPA for patent maintenance monitoring, respond to data inquiries from CPI/CPA, and confirm annuities paid through CPI/CPA.
• Maintain organized filing system, including both electronic and physical files.
• Monitor USPTO Deposit Account and replenish when necessary.
• Understand and stay abreast of changes to USPTO and PCT rules and processes.
• Populate docketing system and electronic file wrapper system with patent data received from third party files following IP portfolio acquisitions.
• Compile monthly submission of IP/Legal invoices for Director, IP, and submit for review and authorization.

• Education: High School diploma required (or equivalent), College degree preferred. Paralegal Certificate and 3 - 5 years patent prosecution experience.
• Patent Prosecution experience is required.
• Proficient in CPi docket management system.
• Proficient in MS Office applications (Excel, Word, PowerPoint, Outlook).
• Proficient with USPTO EFS-WEB and Patent Application Information Retrieval (PAIR).
• Capable of addressing daily matters with minimal instruction, and able to quickly adapt to new assignments.
• Capable of taking initiative and anticipating the administrative needs of the IP Practitioners.
• Excellent verbal and written communication skills.
• Attention to detail and organizational skills are a must.

Apply by emailing us at:

Additional Info:
Employer Type: Large Corporation
Job Location: Austin, Texas

We engineer success. Tokyo Electron U.S. Holdings is the holding company of TEL’s U.S. subsidiaries. We oversee the intensely innovative development and production of cutting-edge products that are used globally in the electronics industry. Our employees work closely with chip manufacturers, material suppliers, and other equipment suppliers to pursue common goals and learn collectively in a pre-competitive manner ensuring timely solutions to the technology roadmap of the semiconductor industry.

IP Docket Clerk – Law Firm – San Francisco, Calif.

Morgan Lewis Morgan Lewis is currently seeking an IP Docket Clerk for the Patent Practice Group who will be resident in our San Francisco office. This IP Docket Clerk will report to the Patent Docketing Supervisor. The qualified candidate will be responsible for reviewing and extracting patent information from foreign and domestic incoming client related communications and US Patent & Trademark Office communications for entry into our docketing database. This data entry will be done in accordance with the procedures established for each of our clients. In addition, this position is responsible for monitoring the US Patent & Trademark Office daily dockets and will be assigned other administrative and project responsibilities as needed.

Qualified candidates must possess a high school diploma, post high school education preferred, and a minimum of one year of relevant experience. The successful candidate will have strong communication and proofreading skills. An organized approach to work assignments, excellent interpersonal skills, an ability to work independently with minimal supervision, and a team-oriented attitude are also needed. Qualified candidates will have demonstrated proficiency in Microsoft Word and Excel. Previous experience with the CPI docketing database is preferred but not required. Flexibility to work overtime is required.

Please apply online by clicking or by visiting the "careers" page at

Morgan, Lewis & Bockius LLP is an Equal Opportunity Employer. M/F/D/V.

Additional Info:
Employer Type: Law Firm
Job Location: San Francisco, California

Patent Paralegal – Small Corporation – Bedford, Mass.

iRobot IRobotcurrently has an opportunity available for a Patent Prosecution Paralegal, Legal Assistant or Specialist. This position is responsible for assisting our small legal department with all aspects of corporate patent prosecution, as well as many on-the-fly demands made on a small in-house team interacting regularly with many outside US and foreign counsel. The position requires flexibility to modify firm practices to in-house, non-firm structure and an ability to understand the interactions with outside counsel from the client perspective.

Essential Functions / Job Duties:
• Docket incoming legal communications from outside counsel; periodically merge multiple docket reports; manage an effective reminder system; integrate third party files from acquisitions; maintain organized filing (electronic and physical); maintain competitor product archive; manage concordance and correctness of outside and inside records; coordinate accounting communications and reports;
• Assist with patent prosecution records and documents, maintain, coordinate and update prior art records and databases, assist preparation and filing of Information Disclosure Statements.
• Co-manage migration of internal databases to cloud services. Run and coordinate reports from cloud services providers including prosecution management and cost forecasting services; manually update cloud services with record exceptions
• Coordinate and prepare materials for Patent Committee meetings, Inventor Dinners, and other special projects as needed

• Demonstrated capability to own and execute on discrete projects through completion
• Education: Bachelor’s Degree and/or Paralegal Certificate
• 5 years patent prosecution experience (in-house experience not required, but for candidates with only firm experience, a willingness to part with billable hours will be helpful).
• Proficient in USPTO Electronic Filing System (EFS) and underlying support tools (e.g., PDF authoring software such as Acrobat)
• Proficient in one or more docket management system(s)
• Proficient in MS Office applications (Excel, Word, PowerPoint, Outlook).

Apply online by emailing Justine Olander at

Additional Info:
Employer Type: Small Corporation
Job Location: Bedford, Massachusetts

iRobot Corporation is an Affirmative Action/Equal Opportunity Employer and encourages applications from women and minorities. As an Equal Opportunity Employer we are committed to a policy of nondiscrimination. It is the objective of our Company to assure equal opportunity in all aspects of recruitment and employment of employees. Further, it is our policy to maintain and promote nondiscrimination regarding race, color, creed, national origin or ancestry, marital status, gender, physical or mental handicap unrelated to ability, sexual orientation, religion, political philosophy, unfavorable discharge from military service or age in all phases of employment practices and facilities in accordance with all applicable laws and Executive Orders.

Paralegal – Law Firm – Multiple Locations

Oliff & Berridge, PLC, Oliff & Berridge, PLCa full service IP law firm in Alexandria, Virginia, is seeking an experienced paralegal to assist with litigation and general IP matters.  Experience with litigation technology applications including document review databases and imaging a plus.  Requires excellent research skills including Westlaw, PACER, Internet and other online, electronic and hard-copy resources.  Strong written and oral communication skills, advanced proficiency with Word, Outlook, Excel and PowerPoint applications.  Must be available for some travel and overtime, when necessary.  Background in IP prosecution is a plus; firm will train an exceptional candidate in IP prosecution.  Position will split time between litigation, IP prosecution and other IP-related matters as needed.

Fax cover letter with job title, salary requirements, and resume to Oliff & Berridge, PLC at 703-519-0938 or email to EOE.

Additional Info:
Employer Type: Law Firm
Job Location: Alexandria, Virginia; St. Louis, Missouri; Charlotte, North Carolina

Legal Assistant / Paralegal – Small Corporation – Cambridge, Mass.

Moderna Therapeutics Modernais seeking a skilled para-professional (assistant or paralegal) for in-house legal support with a focus on intellectual property and transactional matters. This talented individual will be instrumental in supporting internal efforts directed at patent preparation, filing, and prosecution. The position will also involve support of transactional work directed to various contracts and agreements including MTAs, CDAs, JDAs, MSAs, research collaborations, and licensing agreements. The IP assistant/paralegal will also provide general support of the company’s legal department as well as special projects as they may arise within the department.

• Effectively collaborates with in-house attorneys and agents and coordinates with outside counsel/staff
• Supports timely patent preparation, filing and prosecution activities
• Support and manage all contract and transactional work at the company
• Responsible for special projects including, but not limited to; due diligence, assignment projects, interference proceedings, post grant review, sequence listings, re-
examinations, and on-line patent database searches
• Assumes additional responsibilities, as assigned

Minimum Qualifications:
• 3 years of legal administrative or para-professional experience in a corporation or law firm
• Proficient with Microsoft Word, Outlook, searching and docketing software
• Effective collaborator interpersonal skills

Preferred Qualifications:
• A BA/BS degree
• Experience in biotech or pharmaceutical industry or at law firm that supports the same
• Familiarity with technical aspects of biological or chemical sciences
• Notary Public certification

• Detail Orientation (strong attention to detail and high quality work standards)
• Highly Organized (ability to prioritize and perform effectively under pressure)
• Results Orientation
• Operates Independently (works independently and meet deadlines with minimum supervision)
• Excellent analytical, organizational and time management skills
• Effective Communication (oral and written)

Apply online at:

Additional Info:
Employer Type: Small Corporation
Job Location: Cambridge, Massachusetts

Why join Moderna Therapeutics:

Moderna Therapeutics is pioneering messenger RNA therapeutics™, an entirely new in vivo drug modality that produces human proteins or antibodies inside patient cells, which are in turn active intracellularly or secreted. This breakthrough platform addresses currently undruggable targets and offers a superior alternative to existing drug modalities for a wide range of disease conditions. Moderna has developed a broad intellectual property estate relating to mRNA therapeutic technologies ranging from novel nucleotide chemistries to specific drug compositions. The company plans to develop and commercialize its innovative mRNA drugs—initially for rare diseases and oncology—while partnering drug candidates in other therapeutic areas in order to rapidly deliver this innovation to patients.

Based in Cambridge, Massachusetts, Moderna is privately held and was founded in 2010 by Flagship VentureLabs in association with leading scientists from Harvard University and Massachusetts Institute of Technology.

Moderna recently signed a collaboration agreement with Astra Zeneca that provided a $240MM upfront payment (plus milestone payments).

Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation or any characteristic protected under applicable law. Moderna will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Senior IP Specialist – Law Firm – Boulder, Colo.

Holland & Hart Holland & Hart is seeking a Senior IP specialist (a hybrid patent prosecution paralegal/administrative patent portfolio manager) to support their growing electronics patent practice in Boulder, CO. Duties include supporting our patent attorneys in docket and practice management, the preparation and prosecution of patent applications at the USPTO, and performing a variety of patent support and administrative tasks.


Applicants must have substantial experience with patent prosecution, and the USPTO electronic file system. Superior attention to detail is required. Applicants must be proficient at using Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), and have excellent oral and written communication skills. Patent paralegal experience is highly desirable, as is skill at producing Microsoft Visio documents. Applicants should have the interest and ability to deal with highly-technical subject matter, including cutting-edge computer and electrical material. Excitement about patents, a strong work ethic, and a drive to excel are all necessary.

Specific Duties: 1. Manage aspects of very large patent portfolios, and perform range of duties related to electronic internal file system; 2. Generate templates for patent applications, and responses to various Office Actions. These duties relate to filing/correspondence with USPTO, PCT, and foreign associates; 3. Prepare additional templates for various legal documents (Declaration, Powers of Attorney, Assignments); 4. Review formalities of filed patent documents to ensure proper form, including Filing Receipts, Declarations, Recordings, Information Disclosure Statements, allowed patents ready to issue, etc.); 5. Perform electronic filings at USPTO; and 6. Manage intake and opening of matters We offer outstanding benefits and a pleasant work environment.

If you qualify and are interested in joining a dynamic friendly organization send resume to or fax to Charlene Moe 303-295-8261. No phone calls please.

Additional Info:
Employer Type: Law Firm
Job Location: Boulder, Colorado

Patent Paralegal – Government – Albuquerque, N.M.

Sandia National Laboratories Sandia National Laboratoriesis searching for a senior level Patent Paralegal for the Legal Technology Transfer Center located in Albuquerque, NM. This is a permanent, full-time position. The candidate selected will be required to obtain and maintain a DOE-granted “L-level” Security Clearance. Security clearance is not required to start.

Department Description:
Sandia National Laboratories is seeking a Patent Assistant for its Legal Technology Transfer Center. This position will provide support for director-level patent attorneys and patent agents. Center 11500, Legal Technology Transfer, obtains intellectual property protections (patents, trademarks & copyrights) and drafts technology transfer agreements. The Center has support programs that enhance U. S. prosperity and further core missions.

Job Summary:
The position requires excellent organizational, problem solving and priority setting skills. Experience working with and understanding of the rules and regulations set forth by the United States Patent & Trademark Office, (USPTO) are essential to success in this position. The position requires reviewing and acting upon materials received from USPTO, preparing draft materials responsive to USPTO for attorney review and/or completion, maintaining attorney dockets, maintaining patent database (database entry, errors checks), and maintaining hardcopy files. The successful applicant will act as primary support for one or more attorneys, including preparing materials for attorneys signature (missing parts, certificates of correction, engagement letters, etc.), calculating filing fees, conducting database searches for attorneys (reference prior art, private PAIR, etc.), filing materials in USPTO in accordance with federal rules, maintaining USPTO deposit account, and coordinate payment of patent maintenance fees.

The successful candidate will be adept at meeting frequent deadlines with constant interruptions while maintaining a high level of accuracy and attention to detail. Excellent written and oral communication skills; demonstrated ability to work with and appropriately protect sensitive, proprietary and confidential information; and the ability to work in a team environment while exercising independent judgment and interact effectively with peers and all levels of management are necessary.

This job series typically:
Provides high-level paraprofessional legal support to in-house attorneys and external co-counsel retained to represent Sandia Corporation. The selected candidate will work under attorney supervision but with a high degree of independence to provide paralegal and administrative support of a responsible and confidential nature and helps ensure the smooth functioning of legal matters and projects.

Primary Job Duties:
• Provides initial review of documents, including complaints, contracts, leases, terms and conditions, proposed policies, regulations, management directives, and other documents.
• Conducts legal research on specific legal topics in order to familiarize attorneys with specific legal issues, summarize legal issues presented in a particular matter, and provides updates on new developments in the assigned practice area.
• Prepares drafts of correspondence, pleadings, memoranda of law, and other legal documents.
• Locates and gathers all documents and information related to specific matters from all relevant sources, such as other Sandia organizations, personnel, and federal and state agencies; reviews and analyzes those documents and information; and organizes and reports the results of research and analysis to supervising attorneys.
• Identifies and prepares documents and exhibits to be used in litigation, administrative proceedings, contract disputes and negotiations, and patent prosecutions.
• Works cooperatively with Sandia staff to ensure appropriate document management, protection, retention, and disposition in accordance with applicable policies and procedures.
• Further develops and maintains Sandia's records and database files, including scanning and coding documents into Sandia databases.
• Supports attorneys in preparation for litigation, administrative proceedings, contract disputes, and negotiations.
• Coordinates legal discovery efforts and supports both in-house and outside counsel.
• Conducts computerized searches for information.
• Remains current on processes and procedures in applicable court and administrative forums.

Knowledge, Skills & Abilities:
• Ability to prioritize and adjust to changing priorities, problems, and deadlines
• Ability to work independently
• Knowledge of Sandia's organization, history, policies, and procedures
• Computer application and database skills
• Demonstrated accuracy and judgment and a high degree of initiative, discretion, diplomacy, confidentiality, and flexibility
• Ability to meet deadlines
• Knowledge of protocol
• Adept at adjusting to changing priorities, problems, and deadlines

• This position requires the candidate to have at least 3 years of direct experience working in a patent prosecution environment within a law firm or in-house.
• The successful candidate will have experience with USPTO rules and procedures, patent docketing and supporting attorneys.

• Paralegal degree, experience with IP Management software (i.e. Thompson Rueters IP Manager, CPA Global Memotech, or IPFoundation software suites), Adobe, Microsoft Applications (Word, PowerPoint, CRM and Outlook), SharePoint and Excel.

Security Clearance:
Position requires a Department of Energy (DOE)-granted L-level security clearance.

Sandia is required by DOE directive to conduct a pre-employment background review that includes personal reference checks, law enforcement record and credit checks, and employment and education verifications. Applicants for employment must be able to obtain and maintain a DOE L-level security clearance, which requires U.S. citizenship.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by the DOE, rendering the inability to perform the duties assigned and resulting in termination of employment.

To learn more about this position and to apply online, please visit us at, click Advanced Search and reference Job Opening ID Number: 643304.

U.S. Citizenship Normally Required. Equal Opportunity Employer. M/F/D/V.

Additional Info:
Employer Type: Government
Job Location: Albuquerque, New Mexico

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation with major facilities in Albuquerque, New Mexico and Livermore, California. We are a world-class team of scientists, engineers, technologists, post docs, and visiting researchers all focused on cutting-edge technology, ranging from homeland defense, global security, biotechnology, and environmental preservation to energy and combustion research, computer security, and nuclear defense. To learn more, please visit our website at

Patent Prosecution Paralegal – Large Corporation – Lake Forest Calif.

Oakley, a global leader in performance eyewear, apparel, footwear, and accessories is looking for a motivated patent paralegal with excellent credentials and a willingness to learn. Candidates who seek responsibility and enjoy working as part of a team at a cutting-edge company are encouraged to apply.

1. Position entails all phases of US and foreign patent preparation and prosecution. Emphasis is in design application preparation and handling of correspondence exchanged with the U.S. Patent and Trademark Office (USPTO) and our foreign patent agents. Responsibilities include: document preparation, filing, typing, copying, proofreading and projects as assigned; and maintaining patent files and personal docket, ensuring that all due dates are met and that the company's records are current.

2. Assist attorney in drafting, editing and electronically filing new design applications, prosecution documents and associated transmittal forms at the USPTO, including: responses to missing parts, restriction requirements, and office actions; recordation of assignments; information disclosure statements; and issue fee payments. Identify and resolve formal & semi-substantive patent issues prior to the granting of the US Patent, including a review of the Notice of Allowance & the file history to ensure that all necessary references have been cited to the USPTO; advise attorney of the next best course of action & necessary steps to be taken.

3. Assist attorney in preparing application documentation for foreign patent applications and transmitting instructions to our foreign agents.


High School Diploma or equivalent required. Four-year college degree with strong academic credentials preferred.

Experience (and other qualifications):
Position requires knowledge of the detailed U.S. patent laws & the deadline requirements for various actions, and experience reviewing incoming US & foreign correspondence to confirm the accuracy of the deadline date provided by an IP docketing software system.

Must be able to follow instruction, prioritize workload, efficiently complete assignments in a timely manner, and be able to work independently but cohesively within a team environment. Successful candidate will possess knowledge and experience, superior attention to detail, and excellent organizational and oral and written communication skills.

Successful candidate should have 3 to 5+ years of overall patent prosecution experience including significant experience at a patent law firm preparing and e-filing new applications and prosecution correspondence with the USPTO; foreign filing experience, including drafting and forwarding correspondence to foreign agents; and maintaining a patent docket. Position requires knowledge of rules & requirements set forth by the USPTO. Experience in market clearance and due diligence, including the ability to conduct factual research using online search tools, is desired but not required. General purpose software proficiencies include Microsoft Word, PowerPoint, Outlook, Excel and Adobe Acrobat. Patent-specific software proficiencies include the U.S. Patent and Trademark Office's patent application information retrieval system (PAIR), electronic filing system, and electronic assignment recordation system. High School Diploma or equivalent required. Four-year college degree with strong academic credentials preferred.

To Apply please follow the link:

Additional Info:
Employer Type: Large Corporation
Job Location: Lake Forest California

Paralegal – Government – Los Alamos, N.M.

Los Alamos National Laboratory Los Alamos National Laboratory is seeking a Paralegal 2 to work in Los Alamos, New Mexico. The paralegal will perform a variety of legal and administrative tasks to include:

• Maintain vigilant oversight of patent docket, due dates, and procedural requirements for LANL patent operations;
• Maintain vigilant oversight of the United States Patent and Trademark Office (USPTO) deposit accounts including tracking of filing fees, recordation fees, etc., for both domestic and foreign filings;
• Interact professionally with all levels of staff and management at LANL, USPTO and the Department of Energy (DOE) and other external organizations, including retained counsel;
• Assist with preparation of information disclosure statements;
• Review of invention disclosures and invention evaluation comments from attorneys or others, and careful review of issuing patents;
• Examine and file electronic and/or hard copy documents, reports, correspondence, and any related papers pertinent to patent law activities for compliance with Federal Regulations and United States Patent & Trademark Office rules;
• Assist with legal review of Cooperative Research and Development Agreements (CRADAs) and Patent Licensing Agreements;
• Prepare and handle Patent Cooperation Treaty (PCT) filings from prior US applications;
• Serve as a Department of Energy administrative contact for invention processing and copyright assertion requests, including processing of invention election notices and waiver requests;
• Administer IP input for annual inventor awards;
• Data entry, searches and reports generation;
• Point of contact for IP e-billing, invoice reviews and approvals;
• Other duties as assigned.

Job Requirements:
• Previous experience as a paralegal in a corporate or government law office, private law firm or similar setting;
• Must have prior work experience that required accuracy, judgment, a high degree of initiative, discretion, diplomacy, confidentiality, flexibility, timeliness, and knowledge of protocol;
• Demonstrated ability to work well under pressure with minimal supervision and to quickly adjust to changing priorities, problems, and deadlines;
• Demonstrated effective and strong verbal, written and interpersonal communication skills;
• Minimum of four (4) years of experience using various software applications and technologies including MS Office Suite, Internet, E-mail, and databases;
• Ability to recognize and resolve ethical issues and to strictly adhere to attorneys’ rules of confidentiality;
• Must have an excellent record of dependability and availability for work including overtime when necessary.

Desired Skills:
• Experience using various software applications and technologies typically used in a technologically sophisticated law office such as Matter Management, IP Master (a Patent Tracking Software), and Lexis-Nexis or Westlaw;
• Familiarity with LANL and DOE organizational structure and functions;
• Experience in and knowledge of USPTO rules and procedures;
• Experience in and knowledge of Federal and DOE policies, procedures and orders regarding management of patent and technical data rights, technology transfer agreements, and acquisition policies and procedures.

Five years of paralegal on-the-job experience in private law firms, corporate legal departments or government legal office. An undergraduate degree and/or paralegal certificate are desirable.

Q (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements* for access to classified matter.

Eligibility requirements:
To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

Pre-Employment Drug Test:
The Laboratory requires successful applicants to complete a pre-employment drug test and maintains a substance abuse policy that includes random drug testing.

Regular position:
Term status Laboratory employees applying for regular-status positions are converted to a regular status only with approval of the cognizant Principal Associate Director.

Please apply for this position at: or visit and reference vacancy IRC16170. EEO/AA

Additional Info:
Employer Type: Government
Job Location: Los Alamos, New Mexico 

Located in northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. LANL enhances national security by ensuring the safety and reliability of the U.S. nuclear stockpile, developing technologies to reduce threats from weapons of mass destruction, and solving problems related to energy, environment, infrastructure, health, and global security concerns.

The mission of the Intellectual Property Law Practice Group (LC-IP) is to protect the intellectual property developed by Laboratory technical staff. LC-IP is seeking a Paralegal to provide support to patent attorneys, patent agents and to external co-counsel in matters relating to the intellectual property and technology transfer functions at LANL. The Paralegal will provide support in the areas of foreign and domestic patent prosecution; licensing of intellectual property and other technology transfer agreements; and assist with procurement issues involving intellectual property matters and copyright matters.

Patent Prosecution Paralegal – Small Corporation – Chicago, Ill.

Trading Technologies Trading Technologies is seeking to add a Patent Prosecution Paralegal with vision and ambition to support its IP Team in Chicago, Illinois. The Patent Prosecution Paralegal will have an integral role in the administration and management of Trading Technologies’ expanding global patent portfolio in the trading software industry and serve as a resource for other members of the IP Team, outside counsel, and inventors to secure and administer appropriate protection for Trading Technologies’ innovations. The successful candidate will be self-motivated and competent at providing direction to others, as well as comfortable with teamwork. The objective is to ensure the global patent portfolio remains secure and well-positioned to support our growth.

• Work closely with the IP Team to develop, implement, and maintain docketing processes, procedures and policies for invention disclosures, patents, and patent applications, including daily or periodic clearance of workflow.
• Advise the IP Team regarding proposed changes to the MPEP, the Code of Federal Regulations, and court opinions that affect the docketing process.
• Coordinate and report communications with the USPTO and foreign patent agencies.
• Prepare and file appropriate documentation for patent applications.
• Coordinate electronic filings of patent applications and communications with the USPTO.
• Coordinate filing of Information Disclosure Statements, including maintaining a database to ensure prior art is being cited where appropriate.
• Interface with inventors to capture new innovations for review by the IP Team.
• Interact with U.S. and international counsel.
• Perform comprehensive literature searches to identify potential prior art.
• Administer inventor awards program.
• Assist other departments to ensure understanding and expectations for patent policies and rules, including fielding questions from employees.
• Review new patent grants for errors and corrections.
• Maintain docketing system for invention disclosures, patent applications, and patents.
• Prepare patent committee meeting agendas; obtain, assemble and distribute meeting materials.
• Identify and coordinate training needs for individuals within the IP team.

• Bachelor’s degree with a Paralegal certificate is preferred.
• Five (5) years of progressive experience providing a thorough understanding of domestic and international patent prosecution practice to achieve business objectives.
• Experience with working with extensive patent portfolios and docketing systems (experience with Anaqua is preferred).
• Excellent writing, analytical, and communication skills.
• Organized, independent, detailed oriented, and enthusiastic, with a demonstrated ability to work well in a team environment, on multiple tasks, and to meet deadlines.
• Experienced with the USPTO’s Electronic Filing System (EFS), and Patent Term Adjustment.
• Ability to search patent and related literature in public and proprietary databases quickly and efficiently.
• Familiarity with patent law and practice, including the MPEP, Code of Federal Regulations, is preferred.

Headquartered in Chicago with 12 offices globally, TT has received "best in class" awards from numerous independent third parties including FOW, Buy-Side Technology, The Technical Analyst and Chicago magazines as well as the Illinois Information Technology Association (ITA).

TT is committed to providing an environment where highly talented, challenge-hungry people thrive. We invest heavily in employee satisfaction. Competitive salaries, stock options, company-matched retirement plans, low-cost comprehensive health benefits, Flexible Spending Accounts, 22 days of paid time off plus holidays, pre-tax commuting benefits, health club subsidies, company-sponsored social outings, game room lounges, an ultra-casual work environment, company sponsored social events, and free breakfast, snacks, and beverages are just some of the benefits of working at TT.

Please send your resumes to:
222 South Riverside Plaza, Suite 1100 | Chicago, IL 60606 |

Trading Technologies
222 South Riverside Plaza, Suite 1100
Chicago, IL 60606

Additional Info:
Employer Type: Small Corporation
Job Location: Chicago, Illinois

Are you interested in pursuing your passion in an industry that demands innovation? Trading Technologies (TT) is looking for self-motivated employees who thrive on challenges and take ownership in fast-paced and collaborative environments.

Trading Technologies ( develops multi-asset-class trading software and microsecond server-based execution solutions for the world’s premier investment banks, proprietary traders, brokers, hedge funds and other trading institutions. On any given day, thousands of traders in more than 40 countries use TT’s software to access dozens of global derivatives markets. TT’s software & solutions are distributed through more than 100 firms, including 19 of the top 20 U.S futures brokers.

Patent Prosecution Assistant – Law Firm – Palo Alto, Calif.

Rutan & Tucker, LLP Rutan & Tucker, LLP has an opportunity available for a Patent Prosecution Assistant.

Support patent prosecution attorney with all clerical tasks. Prepare and file documents with the USPTO. Conduct online preliminary screening searches. Draft IP related agreements. Docket entry and quality control. Manage client portfolios. Generate status reports. Interact with clients via telephone concerning routine matters.

Qualified applicants will be mature, motivated and detail oriented with a strong work ethic. In addition, the position requires someone who works well independently and as part of a team. Applicants must demonstrate initiative and flexibility in handling a variety of tasks and should possess the following attributes:
▪ Minimum four years U.S. and foreign patent prosecution experience
▪ Knowledge of IDS, domestic and foreign filing procedures
▪ Strong communication and organizational skills
▪ Ability to work overtime as needed
▪ Word, Excel, Outlook and power point at advanced level

Send resume with salary requirement to

Additional Info:
Employer Type: Law Firm
Job Locations: Palo Alto, California

Student Associate – Law Firm – Washington, D.C.

Kilpatrick Townsend Kilpatrick Townsendis seeking a second-year evening law student for our Student Associate Program in our Washington, DC office. The candidate will have a degree in Electrical Engineering, Physics or a similar field with optics experience and must be available to work full time 30-35 hours per week. Experience as a PTO examiner and/or industry experience is preferred. Applicants must have a strong college and law school record.

Apply by emailing Katie Nowell at:

Additional Info:
Employer Type: Law Firm
Job Location: Washington, D.C.